Sunday Update (13 September 2020)

Hello Allen Families and Friends!

Can you believe we are already two weeks into the school year?

Grade levels will hold their Back to School Night/Curriculum Night this week. Many of these events will be recorded and shared later via video links. A friendly reminder that teachers are accessible by email and ClassDojo during Distance Learning so that you don’t need to wait until those days to ask questions.

We are currently requesting Allen community members to serve on our School Site Council and our English Learner Advisory Committee.  We also need parent representatives to serve on two district groups, the District Advisory Council (DAC) and the District English Learner Advisory Council (DELAC). Please carefully read the section on Parent Meetings below for the details. This information is at the end of this Sunday Update.

Mr. Greenwell’s Message of the Week

Thank you to everyone who made the Beep and Greet this past week a huge success! Our staff spent several days before the event to prepare nearly 400 boxes of materials and books for students. Custodians, noon duties, instructional aides, office staff, and teachers all made this event come together. Our amazing Allen PTC also prepared free school supplies as the last stop of the Beep and Greet. If you haven’t done so already, please check out their website at AllenPTC.org to become a member of the PTC and make a donation. Allen’s PTC is a 501(c)(3) organization that supports the school’s educational mission and funding programs and initiatives.

A reminder of our school’s Core Values and Common Courtesies:

Allen School’s Core Values:

Caring • Honesty • Perseverance • Respect • Responsibility

Allen School’s Common Courtesies:

“Please.” • “Thank you.” • “I apologize for…” • “Good morning” or “Good afternoon.” • “Excuse me.”

This week’s Core Value is Honesty. This week’s Common Courtesy is Thank You.

VAPA classes begin this week.

VAPA (Visual and Performing Art) classes will begin this week. At least once per week (and sometimes two or three times a week), your child will receive instruction in the arts from one of our talented VAPA teachers via their homeroom teacher’s Teams meeting. It is important for students to listen to the instructions and have patience as we begin these lessons via distance learning.

A friendly reminder that school starts online for all students at 8:50 am. Attendance and student engagement continue to be tracked and monitored, according to state law and AB 77 and SB 98. Please contact the school office at (619) 479-3662 if your child is having trouble accessing class online.

A Look Ahead:

Monday, September 14 at 3:00 pm – ELAC Meeting

Monday, September 14 at 3:30 pm – SSC Meeting

Monday, September 14 at 6:00 pm – PTC Meeting

Tuesday, September 15 at 12 noon – DAC/DELAC Meeting

Tuesday, September 15 at 6:00 pm – Keeping Kids Safe Meeting

Friday, October 2 at 8:00 am – Virtual Family First Friday

Monday, October 12 at 3:00 pm – ELAC Meeting

Monday, October 12 at 3:30 pm – SSC Meeting

Monday, October 12 at 6:00 pm – PTC Meeting

Tuesday, October 13 at 12 noon – DAC/DELAC Meeting

Wednesday, October 14 at 6:00 pm – CVESD Board of Education Meeting

October 15 – 23 Parent-Teacher Conferences

Please note the absence of a Fall Break in the school calendar this year.

Beep and Greet 2020

Our team is amazing! Thank you to our staff and teachers for volunteering for our Beep and Greet. Thank you to the PTC for collecting and distributing school supplies. Nearly 400 boxes of materials were passed out to our school’s families on Friday. We loved seeing your smiling faces! Be sure to check out some of the photos from Friday below… Our new Allen Eagle mascot even flew in for a brief appearance.

Families need to return the packet of forms and paperwork from this event to the school office. If you still need to pick up materials or have questions about the paperwork, please contact the school office at (619) 479-3662. Please wear a facial covering when coming to the school. See the photos from Friday here:

First Week Photos

Here are some photos of our Eagles from our first week of school. Thank you to the parents who sent these in and consented for them to be displayed on social media.

Family Handbook (Distance Learning Edition)

To download the Family Handbook (Distance Learning Edition) for the 2020-2021 School Year, please click on this link:

Resources and Trainings for CVESD Families

Parents trainings are available for families during Distance Learning! Please see the district website here: Distance Learning for Parents

The district is providing support for families to learn about our online programs, such as the Microsoft Office 365 Suite, Achieve 3000, and Smarty Ants.

A friendly reminder to all parents: Please allow your child to take assessments and tests without your help and hints. These assessments give teachers a true understanding of how to help your student flourish this year.

School Lunch Program

Starting on Monday, September 14th, meal distribution will occur every Monday from 12:00 pm – 2:00 pm for students who qualify for the FREE/REDUCED breakfast/lunch program. Pick up the 5 days worth of meals at the front of the school. Please drive to the front of the school, open your trunk, and be prepared to carry meals from our CNS staff to your car.

Would you like your child to eat school meals this year? The school encourages all families who may need assistance to apply for free and reduced meals via the district website. These forms must be completed again every year, so please do not wait to fill them out! Find the forms and information at the district link here:

LINK to Meal Application

If you are unsure if your family needs to fill out this application, please contact our school office at (619) 479-3662 between 8 am and 3 pm.

Go to http://www.cvesd.org for meal applications online.

Distance Learning for Q1

School starts at 8:50 am via distance learning. No classes will take place on Allen’s physical campus as all schools remain closed to the public until further notice.

Accessing Distance Learning 

In order for your child to access distance learning, please follow the steps:

User Names:  Your child’s username is <student ID #>@live.cvesd.org  

Passwords, Transitional Kindergarten through First Grade: Lowercase first initial + lowercase second initial + student ID + equal sign(=) .  For example, my name is John Greenwell so my password would be jg12345= 

Passwords, Second through Sixth Grade: Capitalized first initial + lowercase second initial + birthday.  For example, my name is John Greenwell and I was born on October 4th, 2010 then my password would be Jg10042010 

School starts for all students at 8:50 am and attendance will be taken throughout the day, every school day.  Starting on September 8th, all Kindergarten students will have a break from 10:25 to 10:40 am. Students in grades 1-6 will have a break from 10:40 am to 10:55 am. The school’s lunch time is 1:05 to 1:55 pm each day.  Your child’s teacher should have sent you an email regarding the detailed schedule for their class, but in general all students have a schedule similar to this:

Please contact the school office if you are not getting the School Messenger emails and phone calls. We also recommend you “Follow Our Blog” by entering in your email in the field to the right of this information. This way, you will receive automatic updates as they are released.

Waiver to Borrow a Laptop

The school needs to know if your family needs a laptop computer as it will be critical for all students to have both reliable internet access and a computer or mobile device (such as a tablet) once online learning begins. We are preparing laptops for all students in need. Families needing to borrow a district laptop must fill out the waiver online first. This will take the place of another survey and prompt the school to prepare a laptop for your family. For families that have completed waivers, we will put you on the list and notify you when a laptop is ready.

Families coming to Allen to pick up a device without having completed the waiver in advance and confirming with the school that one is ready will be sadly disappointed. The sooner we receive your request, the sooner we can process that and prepare technology devices for your family. Laptops will be prepared for families on a first-come, first served basis.

Click here to complete the DISTRICT LAPTOP waiver.

Waiver to Borrow a Wifi Hot Spot

Update: Please know that the district currently has a waitlist for wifi hot spot devices. Some devices have arrived, and more are on their way. We will do our very best to support your family and provide a wifi hot spot to families needing this in order for their student to learn.

In light of this limited supply, the school still needs to know if your family needs a wifi hot spot device as it will be critical for all students to have both reliable internet access and a computer once online learning begins. We are preparing these wifi devices for all students in need. Families needing to borrow a wifi hot spot device must fill out the waiver online first. Again, we currently have a waitlist for wifi hot spots. Please complete the waiver as soon as possible and please wait until someone from our school contacts you to pick up the device. Families coming to Allen to pick up a device without having completed the waiver in advance and confirming with the school that one is ready will be sadly disappointed. The sooner we receive your request, the sooner we can process that and prepare the device for your family.

Click here to complete the WIFI HOT SPOT waiver.

School Expectations for Online Learning

Parents and families, Allen School needs your help to set up kids for success this year. The students and staff at Ella B. Allen Elementary School believe that a safe and positive online environment is important to a child’s learning in the digital classroom.  To provide such an environment, Allen Elementary School has established the following online norms and guidelines:

Students should be ready to learn when the school day starts.  This means your child should be “school-ready” and prepared for a day of learning at 8:50 am.  We recommend that your child is dressed and has eaten breakfast so that learning may start when the school day starts.  A computer and reliable internet connection and/or other materials such as paper, pencils, crayons or markers, books, and workbooks may be necessary to support your child’s work that day.  If you need a district-provided laptop or wifi hot spot device in order for your child to learn, please inform the school office at (619) 479-3662. The school will provide required learning materials in the coming days and weeks.

Check for updates from your child’s teacher via Class Dojo or email.  Two-way communication is important for your child’s success.  Teachers will share schedules and ways to access lessons and activities. Please ensure the school’s office has the most up-to-date phone number and email address for your family.  Please also check the school blog: https://allenelementary.org/.

Updates are usually posted on Sundays.

Create a working schedule for your household that supports academic time.  You may need to ask others in the house to be mindful of a child’s learning.  You may need to re-arrange some furniture or ask other members of the household to use quiet voices.  If possible, please do not have students working in a bedroom. Some parents have expressed that having a headset or earpods with a microphone helps their child interact with focus in the live sessions.

Be healthy during distance learning.  Take breaks throughout the day for movement.  Students should drink water, eat a nutritious snack, use the bathroom, and stretch at breaks, as well as eat lunch at lunch time.  Promote physical activity and health.  Provide time for your child to do activities that are “off screen.”

Respect the privacy and learning of others.  Students and guardians/parents should not record (neither video, nor audio) or take photos/screenshots of live sessions or others in distance learning.  Online tools, such as video chats and messages, should only be used as directed by teachers and staff.

See the helpful graphic below or download at the link:

Online Distance Learning Norms for Students

In addition, your child’s teacher may have other norms and guidelines to ensure student safety and privacy for all students.

Parent Helpline and Tech Support

Parents may call the Parent Help Line for Tech Support at (619) 409-6638 Mondays through Fridays from 8:00 am to 5:00 pm. This help line offers technical assistance with district programs such as Microsoft TEAMS, iReady, and Achieve 3000. Parents may need to leave a message during peak times, but please be reassured that someone will contact you as soon as possible if you leave your name and phone number on your voice message. Your patience and flexibility are appreciated.

If your child is using a non-district supported program, such as Zoom or Google Classroom, please note that district technicians may not be able to assist you with those programs.

California Compulsory Education Law and Parental Notification

Please note that California Compulsory Education Law requires everyone between the ages of six and eighteen years of age to attend school, except sixteen- and seventeen-year-olds who have graduated from high school or passed the California High School Proficiency Exam (CHSPE) and obtained parental permission to leave.

Annual state and federal laws require that school districts notify parents/guardians of minor pupils of their parental rights (California Education Code Section 48980). Please see the district page regarding more information about this legal notification:

LINK to Parental Notification

CVESD FAQ on Reopening Schools

Our district will continue to update its FAQ (Frequently Asked Questions) page regarding the reopening of schools later this year at this website:

Click here to see the FAQ

Verification of Residency Process

New this year, the Verification of Residency process can be completed online or in person this week. Information on this process is available here:

LINK for the Residency Verification Process

Please contact the office with pressing questions regarding this year’s Residency Verification at (619) 479-3662.

Parent Meetings

Allen School needs parents and guardians to support our school through important parent groups, such as the PTC (Parent Teacher Club), the School Site Council (often referred to as SSC), and the English Language Advisory Committee (often referred to as ELAC). The site-based groups work with the Principal, staff, and other community members to ensure that community voice is part of the shared decision making process of a public school.

English Learner Advisory Committee (ELAC)

ELAC

Ella B. Allen’s next ELAC Meeting will be held on Monday, September 14th at 3 pm and will be held online. Public elections for voting members will be held at this meeting. Please email michelle.reza@cvesd.org for the meeting link at least one day prior to access this online meeting.

School Site Council (SSC)
SSC

Allen School’s next SSC Meeting is Monday, September 14th at 3:30 pm and will be held online. Public elections for voting members will be held at this meeting. Please email michelle.reza@cvesd.org for the meeting link at least one day prior to access this online meeting.

We are currently requesting Allen community members to serve on our School Site Council and our English Learner Advisory Committee.  Please see the descriptions below and nominate yourself if you are interested.

SCHOOL SITE COUNCIL (SSC) is composed of five elected parent/community representatives and five elected staff/teacher representatives. The role of the SSC is to develop, approve, and monitor the School Plan for Student Achievement.

With a few exceptions, meetings are held the second Monday of every month. Until further notice, meetings will be held online. All parents and staff are welcome to attend. Council members serve for two year terms.

We have several open parent/community representative positions open this school year. Please fill out the form below if you wish to nominate yourself and serve on the Allen School Site Council. Nominations were due by 3:00 pm on September 11th, but we will continue to accept nominations as long as we have vacant positions. Voting will take place the following week at the SSC Meeting on Monday, September 14th at 3:30 pm via the online meeting. Please use the link below to nominate:

https://bit.ly/2F7xYRp

PTC Meetings
PTC

Allen’s PTC Meetings will continue to be held virtually online in accordance with state and county health guidelines until further notice. Allen PTC Meetings generally occur on the second Monday of each month at 6 pm. Parents will have the opportunity to connect with other parents at Allen.

The next PTC Meeting is 6 pm to 7 pm on Monday, Sept. 14. Please email michelle.reza@cvesd.org for the Zoom link at least one day prior to access this online meeting.

For a complete list of the dates of the PTC, please click here: PTC Meetings

Virtual Family First Friday Meeting

The first Friday of every month is reserved for our Family First Friday, Allen’s version of Coffee with the Principal. We will continue this tradition, albeit virtually, starting in October. Join Mr. Greenwell online via Zoom for some updates regarding the school year on Friday, October 2, 2020 at 8 am. We encourage you to brew your own cup of coffee or tea at home as you join this online meeting. The link will be posted on this blog as the meeting date approaches. Mark your calendars now!

CVESD Board of Education Meeting

The district’s Board of Education meetings are also being held online and generally occur the second Wednesday of each month. The next CVESD Board of Education meeting is Wednesday, October 14 at 6:00 pm.

To access these public meetings, please click the link here: https://www.cvesd.org/board_of_education/board_meetings

CVESD DAC/DELAC Meeting

District Advisory Council (DAC)

The DAC is composed of parent and staff representatives from each School Site Council. It meets regularly during the school year in open public forum to share information, study instructional issues, approve school planning schedules, and make recommendations to the Board of Education on specific items. District meetings take place once a month, mid-afternoon. Most meetings occur on Tuesdays from 12 – 2 pm, with a parent training beforehand. This is an elected position to serve a one-year term.

District English Learner Advisory Committee (DELAC)

The DELAC is comprised of parents, teachers, principals, and instructional assistants representing English Learners. This Committee meets regularly to share information as well as to study issues and concerns related to the instruction provided to English Learners. Parents of English Learners play a strong role in these meetings. District meetings take place once a month, mid-afternoon. Most meetings occur on Tuesdays from 12 – 2 pm, with a parent training beforehand. This is an elected position to serve a one-year term.

Nominations are open from Sept. 10 to Sept. 17. Voting will take place the following week.

https://bit.ly/35vdOfv

The district will continue to conduct all meetings online until further notice, including all DAC/DELAC meetings. DAC is the District Advisory Committee. DELAC is the District English Learner Advisory Committee. Both of these groups are designed to support and inform parents in a shared communication setting with the district. Parents learn with other parents and district leadership at the DAC/DELAC meetings.

The next DAC/DELAC Meeting will be on September 15th from 12 noon to 2 pm.

Below is a schedule of all DAC/DELAC meetings for the upcoming school year. I recommend all parents download this schedule if they are interested in learning more about theses district meetings.

Community Kindness: Wear a Mask

COVID-19 presents real health risks to our community. Please continue to stay safe and demonstrate kindness to others: Wash your hands, wear a mask or facial covering, and maintain physical distancing of at least 6 feet when around people from outside your household. We all play a role in keeping our community safe and healthy!

Be a good neighbor: Wear a mask!

Be well Eagles! We love you and we miss you.

🦅  Allen Eagles: Together, we SOAR!

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Allen Update (10 Sept. 2020)

Family Handbook – Distance Learning Edition

To download the Family Handbook (Distance Learning Edition) for the 2020-2021 School Year, please click on this link:

ELAC Meeting

Ella B. Allen’s next ELAC Meeting will be held on Monday, September 14th at 3 pm and will be held online. Public elections for voting members will be held at this meeting. Please email michelle.reza@cvesd.org for the meeting link at least one day prior to access this online meeting.

SSC Meeting

We are currently requesting Allen community members to serve on our School Site Council and our English Learner Advisory Committee.  Please see the description below and nominate yourself if you are interested.

SCHOOL SITE COUNCIL (SSC) is composed of five elected parent/community representatives and five elected staff/teacher representatives. The role of the SSC is to develop, approve, and monitor the School Plan for Student Achievement.

With a few exceptions, meetings are held the second Monday of every month. Until further notice, all meetings will be held online. All parents and staff are welcome to attend. Only official members of the SSC may vote in meetings. Council members serve for two year terms.

We have several open parent/community representative positions open this school year. Please fill out the form below if you wish to nominate yourself and serve on the Allen School Site Council. Nominations are due by 3 pm on September 11th. Voting will take place the following week at the SSC Meeting on Monday, September 14th at 3:30 pm via the online meeting. Please use the link below to nominate:

https://bit.ly/2F7xYRp

PTC Meeting

Our next PTC Meeting is Monday, Sept. 14, 2020 at 6 pm. All meetings are online. Please email michelle.reza@cvesd.org for the meeting link at least one day prior to access this online meeting. For more information, click the PTC page on this blog or see allenptc.org.

Beep and Greet

Tomorrow, September 11th from 2 pm to 6 pm, is our Beep and Greet. The Beep and Greet is a safe way for children and parents to “meet” their child’s teacher following safety guidelines. They will also receive paper/pencil learning materials for the remainder of the quarter.

Again, students and parents must stay in vehicles to see Allen staff members from a safe physical distance and pick up necessary materials for the remainder of quarter 1 to support your family for distance learning. Please see the planned route and safety guidelines for the Beep and Greet below:

DAC/DELAC Nominations

District Advisory Council (DAC)

The DAC is composed of parent and staff representatives from each School Site Council. It meets regularly during the school year in open public forum to share information, study instructional issues, approve school planning schedules, and make recommendations to the Board of Education on specific items. Meetings take place once a month, mid-afternoon. Most meetings occur on Tuesdays from 12 – 2 pm, with a parent training beforehand. This is an elected position to serve a one-year term.

District English Learner Advisory Committee (DELAC)

The DELAC is comprised of parents, teachers, principals, and instructional assistants representing English Learners. This Committee meets regularly to share information as well as to study issues and concerns related to the instruction provided to English Learners. Parents of English Learners play a strong role in these meetings. Meetings take place once a month, mid-afternoon. Most meetings occur on Tuesdays from 12 – 2 pm, with a parent training beforehand. This is an elected position to serve a one-year term.

Nominations are open from Sept. 10 to Sept. 17. Voting will take place the following week.

https://bit.ly/35vdOfv

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Sunday Update (6 September 2020)

Hello Allen Families and Friends!

Happy September. This is Mr. Greenwell, your proud Principal with another helpful Allen Sunday Update. Please read the last few updates on our blog if you have not yet done so.

A friendly reminder that there will be no online classes on Monday, September 7th in honor of Labor Day. The school office and district IT helpline will both also not be in service this day.

If you would like to send pictures of your children doing distance learning, we would love to post them on this blog and on our social media pages without their names. We love sharing all the wonderful learning activities teachers have planned and promoting all the positive things happening at Ella B. Allen Elementary School. Please send pictures to the Principal via email at john.greenwell@cvesd.org. Thank you.

Grade levels will also send home information about their Back to School Night/Curriculum Night for the week of September 14 to September 18, 2020. A friendly reminder that teachers are accessible by email and ClassDojo during Distance Learning so that you don’t need to wait until those days to ask questions.

We are currently requesting Allen community members to serve on our School Site Council and our English Learner Advisory Committee.  Please see the description below and nominate yourself if you are interested.

SCHOOL SITE COUNCIL (SSC) is composed of five elected parent/community representatives and five elected staff/teacher representatives. The role of the SSC is to develop, approve, and monitor the School Plan for Student Achievement.

With a few exceptions, meetings are held the second Monday of every month. Until further notice, all meetings will be held online. All parents and staff are welcome to attend. Only official members of the SSC may vote in meetings. Council members serve for two year terms.

We have several open parent/community representative positions open this school year. Please fill out the form below if you wish to nominate yourself and serve on the Allen School Site Council. Nominations are due by 3 pm on September 11th. Voting will take place the following week at the SSC Meeting on Monday, September 14th at 3:30 pm via the online meeting. Please use the link below to nominate:

https://bit.ly/2F7xYRp

Mr. Greenwell’s Message of the Week

We had a fantastic first week, despite a few minor technical issues! Thank you to our parents, students, and staff for persevering through those first week distance learning hiccups. The amazing family support, passionate teachers, and helpful staff make Allen Elementary School a safe and outstanding place for children to thrive!

This week, the school will begin its Morning Messages each day. As part of these daily announcements, staff will discuss our school’s Core Values and Common Courtesies. These are expected to be demonstrated and followed by all our school community in words and actions.

Allen School’s Core Values:

Caring • Honesty • Perseverance • Respect • Responsibility

Allen School’s Common Courtesies:

“Please.” • “Thank you.” • “I apologize for…” • “Good morning” or “Good afternoon.” • “Excuse me.”

Watch the short video below via YouTube.

To read about the i-Ready math diagnostic assessment that all students in grades 1 through 6 will take this week, please read or download the letter below:

A friendly reminder that school starts online for all students at 8:50 am.

Beep and Greet 2020

This Friday, September 11th from 2 pm to 6 pm, is our Beep and Greet. The Beep and Greet is a safe way for children and parents to “meet” their child’s teacher following safety guidelines. They will also receive paper/pencil learning materials for the remainder of the quarter. Again, students and parents must stay in vehicles to see Allen staff members from a safe physical distance and pick up necessary materials for the remainder of quarter 1 to support your family for distance learning. Please see the planned route and safety guidelines for the Beep and Greet below:

Beep and Greet route for Friday, Sept. 11, 2020 (2 pm to 6 pm)

To download a copy of this letter, please click here:

Virtual Kindergarten Orientation

If you missed our Virtual Kindergarten Orientation on Friday, August 28, 2020 at 9 am, you may view the recording of this meeting here:

Please also read our Kindergarten Parent Letter here (Click Download):

To access the Kindergarten Parent Survey, click here:

https://bit.ly/2EwFk0w

Resources and Trainings for CVESD Families

Parents trainings are available for families during Distance Learning! Please see the district website here: Distance Learning for Parents

The district is providing support for families to learn about our online programs, such as the Microsoft Office 365 Suite, Achieve 3000, and Smarty Ants. Please see the 3 flyers in PDF format for more information at the links here:

School Lunch Program

Starting on Monday, September 14th, meal distribution will occur every Monday from 12:00 pm – 2:00 pm for students who qualify for the FREE/REDUCED breakfast/lunch program. Pick up the 5 days worth of meals at the front of the school. Please drive to the front of the school, open your trunk, and be prepared to carry meals from our CNS staff to your car.

Would you like your child to eat school meals this year? The school encourages all families who may need assistance to apply for free and reduced meals via the district website. These forms must be completed again every year, so please do not wait to fill them out! Find the forms and information at the district link here:

LINK to Meal Application

If you are unsure if your family needs to fill out this application, please contact our school office at (619) 479-3662 between 8 am and 3 pm.

Go to http://www.cvesd.org for meal applications online.

Distance Learning for Q1

School starts at 8:50 am via distance learning. No classes will take place on Allen’s physical campus as all schools remain closed to the public until further notice.

Accessing Distance Learning 

In order for your child to access distance learning, please follow the steps:

User Names:  Your child’s username is <student ID #>@live.cvesd.org  

Passwords, Transitional Kindergarten through First Grade: Lowercase first initial + lowercase second initial + student ID + equal sign(=) .  For example, my name is John Greenwell so my password would be jg12345= 

Passwords, Second through Sixth Grade: Capitalized first initial + lowercase second initial + birthday.  For example, my name is John Greenwell and I was born on October 4th, 2010 then my password would be Jg10042010 

School starts for all students at 8:50 am and attendance will be taken throughout the day, every school day.  Starting on September 8th, all Kindergarten students will have a break from 10:25 to 10:40 am. Students in grades 1-6 will have a break from 10:40 am to 10:55 am. The school’s lunch time is 1:05 to 1:55 pm each day.  Your child’s teacher should have sent you an email regarding the detailed schedule for their class, but in general all students have a schedule similar to this:

Please contact the school office if you are not getting the School Messenger emails and phone calls. We also recommend you “Follow Our Blog” by entering in your email in the field to the right of this information. This way, you will receive automatic updates as they are released.

Waiver to Borrow a Laptop

The school needs to know if your family needs a laptop computer as it will be critical for all students to have both reliable internet access and a computer or mobile device (such as a tablet) once online learning begins. We are preparing laptops for all students in need. Families needing to borrow a district laptop must fill out the waiver online first. This will take the place of another survey and prompt the school to prepare a laptop for your family. For families that have completed waivers, we will put you on the list and notify you when a laptop is ready.

Families coming to Allen to pick up a device without having completed the waiver in advance and confirming with the school that one is ready will be sadly disappointed. The sooner we receive your request, the sooner we can process that and prepare technology devices for your family. Laptops will be prepared for families on a first-come, first served basis.

Click here to complete the DISTRICT LAPTOP waiver.

Waiver to Borrow a Wifi Hot Spot

Update: Please know that the district currently has a waitlist for wifi hot spot devices. One thousand more devices are on their way, but have not yet arrived. We will do our very best to support your family and provide a wifi hot spot to families needing this in order for their student to learn.

In light of this limited supply, the school still needs to know if your family needs a wifi hot spot device as it will be critical for all students to have both reliable internet access and a computer once online learning begins. We are preparing these wifi devices for all students in need. Families needing to borrow a wifi hot spot device must fill out the waiver online first. Again, we currently have a waitlist for wifi hot spots. Please complete the waiver as soon as possible and please wait until someone from our school contacts you to pick up the device. Families coming to Allen to pick up a device without having completed the waiver in advance and confirming with the school that one is ready will be sadly disappointed. The sooner we receive your request, the sooner we can process that and prepare the device for your family.

Click here to complete the WIFI HOT SPOT waiver.

School Expectations for Online Learning

Parents and families, Allen School needs your help to set up kids for success this year. The students and staff at Ella B. Allen Elementary School believe that a safe and positive online environment is important to a child’s learning in the digital classroom.  To provide such an environment, Allen Elementary School has established the following online norms and guidelines:

Students should be ready to learn when the school day starts.  This means your child should be “school-ready” and prepared for a day of learning at 8:50 am.  We recommend that your child is dressed and has eaten breakfast so that learning may start when the school day starts.  A computer and reliable internet connection and/or other materials such as paper, pencils, crayons or markers, books, and workbooks may be necessary to support your child’s work that day.  If you need a district-provided laptop or wifi hot spot device in order for your child to learn, please inform the school office at (619) 479-3662. The school will provide required learning materials in the coming days and weeks.

Check for updates from your child’s teacher via Class Dojo or email.  Two-way communication is important for your child’s success.  Teachers will share schedules and ways to access lessons and activities. Please ensure the school’s office has the most up-to-date phone number and email address for your family.  Please also check the school blog: https://allenelementary.org/.

Updates are usually posted on Sundays.

Create a working schedule for your household that supports academic time.  You may need to ask others in the house to be mindful of a child’s learning.  You may need to re-arrange some furniture or ask other members of the household to use quiet voices.  If possible, please do not have students working in a bedroom. Some parents have expressed that having a headset or earpods with a microphone helps their child interact with focus in the live sessions.

Be healthy during distance learning.  Take breaks throughout the day for movement.  Students should drink water, eat a nutritious snack, use the bathroom, and stretch at breaks, as well as eat lunch at lunch time.  Promote physical activity and health.  Provide time for your child to do activities that are “off screen.”

Respect the privacy and learning of others.  Students and guardians/parents should not record (neither video, nor audio) or take photos/screenshots of live sessions or others in distance learning.  Online tools, such as video chats and messages, should only be used as directed by teachers and staff.

See the helpful graphic below or download at the link:

Online Distance Learning Norms for Students

In addition, your child’s teacher may have other norms and guidelines to ensure student safety and privacy for all students.

Parent Helpline and Tech Support

Parents may call the Parent Help Line for Tech Support at (619) 409-6638 Mondays through Fridays from 8:00 am to 5:00 pm. This help line offers technical assistance with district programs such as Microsoft TEAMS, iReady, and Achieve 3000. Parents may need to leave a message during peak times, but please be reassured that someone will contact you as soon as possible if you leave your name and phone number on your voice message. Your patience and flexibility are appreciated.

If your child is using a non-district supported program, such as Zoom or Google Classroom, please note that district technicians may not be able to assist you with those programs.

California Compulsory Education Law and Parental Notification

Please note that California Compulsory Education Law requires everyone between the ages of six and eighteen years of age to attend school, except sixteen- and seventeen-year-olds who have graduated from high school or passed the California High School Proficiency Exam (CHSPE) and obtained parental permission to leave.

Annual state and federal laws require that school districts notify parents/guardians of minor pupils of their parental rights (California Education Code Section 48980). Please see the district page regarding more information about this legal notification:

LINK to Parental Notification

CVESD FAQ on Reopening Schools

Our district will continue to update its FAQ (Frequently Asked Questions) page regarding the reopening of schools later this year at this website:

Click here to see the FAQ

Verification of Residency Process

New this year, the Verification of Residency process can be completed online or in person this week. Information on this process is available here:

LINK for the Residency Verification Process

Please contact the office with pressing questions regarding this year’s Residency Verification at (619) 479-3662.

Meetings for Guardians & Parents

Allen School needs parents and guardians to support our school through important parent groups, such as the PTC (Parent Teacher Club), the School Site Council (often referred to as SSC), and the English Language Advisory Committee (often referred to as ELAC). The site-based groups work with the Principal, staff, and other community members to ensure that community voice is part of the shared decision making process of a public school.

English Learner Advisory Committee (ELAC)

ELAC

Ella B. Allen’s next ELAC Meeting will be held on Monday, September 14th at 3 pm and will be held online. Public elections for voting members will be held at this meeting. Please email michelle.reza@cvesd.org for the meeting link at least one day prior to access this online meeting.

School Site Council (SSC)
SSC

Allen School’s next SSC Meeting is Monday, September 14th at 3:30 pm and will be held online. Public elections for voting members will be held at this meeting. Please email michelle.reza@cvesd.org for the meeting link at least one day prior to access this online meeting.

We are currently requesting Allen community members to serve on our School Site Council and our English Learner Advisory Committee.  Please see the descriptions below and nominate yourself if you are interested.

SCHOOL SITE COUNCIL (SSC) is composed of five elected parent/community representatives and five elected staff/teacher representatives. The role of the SSC is to develop, approve, and monitor the School Plan for Student Achievement.

With a few exceptions, meetings are held the second Monday of every month. Until further notice, meetings will be held online. All parents and staff are welcome to attend. Council members serve for two year terms.

We have several open parent/community representative positions open this school year. Please fill out the form below if you wish to nominate yourself and serve on the Allen School Site Council. Nominations are due by 3:00 pm on September 11th. Voting will take place the following week at the SSC Meeting on Monday, September 14th at 3:30 pm via the online meeting. Please use the link below to nominate:

https://bit.ly/2F7xYRp

PTC Meetings
PTC

Allen’s PTC Meetings will continue to be held virtually online in accordance with state and county health guidelines until further notice. Allen PTC Meetings generally occur on the second Monday of each month at 6 pm. Parents will have the opportunity to connect with other parents at Allen.

The next PTC Meeting is 6 pm to 7 pm on Monday, Sept. 14. Please email michelle.reza@cvesd.org for the Zoom link at least one day prior to access this online meeting.

For a complete list of the dates of the PTC, please click here: PTC Meetings

CVESD Board of Education Meeting

The district’s Board of Education meetings are also being held online and generally occur the second Wednesday of each month. The next CVESD Board of Education meeting is Wednesday, September 9 at 6:00 pm.

To access these public meetings, please click the link here: https://www.cvesd.org/board_of_education/board_meetings

CVESD DAC/DELAC Meeting

The district will continue to conduct all meetings online until further notice, including all DAC/DELAC meetings. DAC is the District Advisory Committee. DELAC is the District English Learner Advisory Committee. Both of these groups are designed to support and inform parents in a shared communication setting with the district. Parents learn with other parents and district leadership at the DAC/DELAC meetings.

The next DAC/DELAC Meeting will be on September 15th from 12 noon to 2 pm.

Below is a schedule of all DAC/DELAC meetings for the upcoming school year. I recommend all parents download this schedule if they are interested in learning more about theses district meetings.

Community Kindness: Wear a Mask

COVID-19 presents real health risks to our community. Please continue to stay safe and demonstrate kindness to others: Wash your hands, wear a mask or facial covering, and maintain physical distancing of at least 6 feet when around people from outside your household. We all play a role in keeping our community safe and healthy!

Wearing a mask can save lives!

Be well Eagles! We love you and we miss you.

🦅  Allen Eagles: Together, we SOAR!

Comments Off on Sunday Update (6 September 2020)

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A Memo from the PTC (31 August 2020)

Please download the file to read today’s memo from the PTC.

Comments Off on A Memo from the PTC (31 August 2020)

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Sunday Update (30 August 2020)

Hello Allen Eagles!

Please read the last few updates if you have not yet done so:

Link to Update from August 27

Link to District Update from August 25

LINK to Sunday Update from August 23

LINK to Update from August 21

Verification of Residency Process Update from August 12

A PDF copy of the letter that was emailed to all families on Friday, August 21st can be found here as well by clicking “download” below:

In the coming week, we will share more information about this, but please SAVE the DATE for Friday, September 11th from 4 pm to 6 pm for our Allen Beep and Greet. Students and parents may stay in cars to see Allen staff members from a safe physical distance and pick up necessary materials for the remainder of quarter 1 to support your family for distance learning.

Grade levels will also send home information about their Back to School Night/Curriculum Night for the week of September 14 to September 18, 2020. A friendly reminder that teachers are accessible by email and ClassDojo during Distance Learning so that you don’t need to wait until those days to ask questions.

There will be no online classes on Monday, September 7th and the school will be closed in honor of Labor Day.

Mr. Greenwell’s Message of the Week

Mr. Greenwell welcomes staff, students, and parents to the online start of the 2020-2021 school year! He also introduces our Core Values and Common Courtesies.

At Ella B. Allen Elementary School, the following Core Values and Common Courtesies are expected to be exhibited by all in words and actions.

Allen School’s Core Values:

Caring • Honesty • Perseverance • Respect • Responsibility

Allen School’s Common Courtesies:

“Please.” • “Thank you.” • “I apologize for…” • “Good morning” or “Good afternoon.” • “Excuse me.”

Watch the short video below via YouTube.

A friendly reminder that school starts online for all students at 8:50 am.

Virtual Kindergarten Orientation

If you missed our Virtual Kindergarten Orientation on Friday, August 28, 2020 at 9 am, you may view the recording of this meeting here:

Please also read our Kindergarten Parent Letter here (Click Download):

To access the Kindergarten Parent Survey, click here:

https://bit.ly/2EwFk0w

PTC Decorates the Front of the School

Thank you to the Allen PTC (Parent Teacher Club) for decorating the school’s entryway. See the 30 second YouTube video clip below or check out the photos here and on our Twiitter handle: @EaglesBonita

Resources and Trainings for CVESD Families

Parents trainings are available for families during Distance Learning! Please see the district website here: Distance Learning for Parents

The district is providing support for families to learn about our online programs, such as the Microsoft Office 365 Suite, Achieve 3000, and Smarty Ants. Please see the 3 flyers in PDF format for more information at the links here:

Application for Free or Reduced Meals

Would you like your child to eat school meals this year? The school encourages all families who may need assistance to apply for free and reduced meals via the district website. These forms must be completed again every year, so please do not wait to fill them out! Find the forms and information at the district link here:

LINK to Meal Application

If you are unsure if your family needs to fill out this application, please contact our school office at (619) 479-3662 between 8 am and 3 pm.

Go to http://www.cvesd.org for meal applications online.

Your Child’s Teacher for 2020-2021

Allen families should have received an email with the notification of your child’s teacher. Some families reported that they did not receive this.  We encourage all families to update their information with the school office.  Families may also wish to check their junk folder or spam folder in their email.  Adding “cvesd@schoolmessengermail.com” to your safe email list might help. Class lists were posted outside of the school office as well.

Please know that the school office is unable to make any changes to class rosters within the first two weeks of the school year. If you have a concern, you may contact the office and schedule a time to speak with the Principal.

School starts on August 31st for all students at 8:50 am via distance learning. No classes will take place on Allen’s physical campus as all schools remain closed to the public until further notice.

Accessing Distance Learning 

In order for your child to access distance learning, please follow the steps:

User Names:  Your child’s username is <student ID #>@live.cvesd.org  

Passwords, Transitional Kindergarten through First Grade: Lowercase first initial + lowercase second initial + student ID + equal sign(=) .  For example, my name is John Greenwell so my password would be jg12345= 

Passwords, Second through Sixth Grade: Capitalized first initial + lowercase second initial + birthday.  For example, my name is John Greenwell and I was born on October 4th, 2010 then my password would be Jg10042010 

School starts on Monday, August 31st for all students at 8:50 am and attendance will be taken throughout the day, every school day.  After the first week, Kindergarten students will have a break from 10:25 to 10:40 am. Students in grades 1-6 will have a break from 10:40 am to 10:55 am. The school’s lunch time is 1:05 to 1:55 pm each day.  Your child’s teacher should have sent you an email regarding the detailed schedule for their class, but in general all students have a schedule similar to this:

Please contact the school office if you are not getting the School Messenger emails and phone calls. We also recommend you “Follow Our Blog” by entering in your email in the field to the right of this information. This way, you will receive automatic updates as they are released.

Waiver to Borrow a Laptop

The school needs to know if your family needs a laptop computer as it will be critical for all students to have both reliable internet access and a computer or mobile device (such as a tablet) once online learning begins. We are preparing laptops for the use of our families free of charge, for all students in need. Families needing to borrow a district laptop must fill out the waiver online first. This will take the place of another survey and prompt the school to prepare a laptop for your family. For families that have completed waivers, we will put you on the list and notify you when a laptop is ready.

Families coming to Allen to pick up a device without having completed the waiver in advance and confirming with the school that one is ready will be sadly disappointed. The sooner we receive your request, the sooner we can process that and prepare technology devices for your family. A limited number of laptops will be ready this coming week and we will issue the devices to the families needing it the most, as well as with families that filled out the waiver the earliest.

Click here to complete the DISTRICT LAPTOP waiver.

Waiver to Borrow a Wifi Hot Spot

Update: Please know that the district currently has a waitlist for wifi hot spot devices. One thousand more devices are on their way, but have not yet arrived. We will do our very best to support your family and provide a wifi hot spot to families needing this in order for their student to learn.

In light of this limited supply, the school still needs to know if your family needs a wifi hot spot device as it will be critical for all students to have both reliable internet access and a computer once online learning begins. We are preparing these wifi devices for the use of our families free of charge, for all students in need. Families needing to borrow a wifi hot spot device must fill out the waiver online first. Again, we currently have a waiting list for wifi hot spots. Please complete the waiver as soon as possible and please wait until someone from our school contacts you to pick up the device. Families coming to Allen to pick up a device without having completed the waiver in advance and confirming with the school that one is ready will be sadly disappointed. The sooner we receive your request, the sooner we can process that and prepare technology devices for your family.

Click here to complete the WIFI HOT SPOT waiver.

School Expectations for Distance Learning

Our school year will begin with online instruction on Aug. 31 at 8:50 am for all students, as campuses in CVESD remain closed due to the spread of COVID-19 across the community. Meanwhile, we continue to plan for the physical reopening of the school’s campus once it is safe to do so, with guidance from experts in science and public health.

Parents and families, Allen School needs your help to set up kids for success this year. The students and staff at Ella B. Allen Elementary School believe that a safe and positive online environment is important to a child’s learning in the digital classroom.  To provide such an environment, Allen Elementary School has established the following online norms and guidelines:

Students should be ready to learn when the school day starts.  This means your child should be “school-ready” and prepared for a day of learning at 8:50 am.  We recommend that your child is dressed and has eaten breakfast so that learning may start when the school day starts.  A computer and reliable internet connection and/or other materials such as paper, pencils, crayons or markers, books, and workbooks may be necessary to support your child’s work that day.  If you need a district-provided laptop or wifi hot spot device in order for your child to learn, please inform the school office at (619) 479-3662. The school will provide required learning materials in the coming days and weeks.

Check for updates from your child’s teacher via Class Dojo or email.  Two-way communication is important for your child’s success.  Teachers will share schedules and ways to access lessons and activities. Please ensure the school’s office has the most up-to-date phone number and email address for your family.  Please also check the school blog: https://allenelementary.org/.

Updates are usually posted on Sundays.

Create a working schedule for your household that supports academic time.  You may need to ask others in the house to be mindful of a child’s learning.  You may need to re-arrange some furniture or ask other members of the household to use quiet voices.  If possible, please do not have students working in a bedroom. Some parents have expressed that having a headset or earpods with a microphone helps their child interact with focus in the live sessions.

Be healthy during distance learning.  Take breaks throughout the day for movement.  Students should drink water, eat a nutritious snack, use the bathroom, and stretch at breaks, as well as eat lunch at lunch time.  Promote physical activity and health.  Provide time for your child to do activities that are “off screen.”

Respect the privacy and learning of others.  Students and guardians/parents should not record (neither video, nor audio) or take photos/screenshots of live sessions or others in distance learning.  Online tools, such as video chats and messages, should only be used as directed by teachers and staff.

See the helpful graphic below or download at the link:

Online Distance Learning Norms for Students

In addition, your child’s teacher may have other norms and guidelines to ensure student safety and privacy for all students.

Parent Helpline and Tech Support

Parents may call the Parent Help Line for Tech Support at (619) 409-6638 Mondays through Fridays from 8:00 am to 5:00 pm. This help line offers technical assistance with district programs such as Microsoft TEAMS, iReady, and Achieve 3000. Parents may need to leave a message during peak times, but please be reassured that someone will contact you as soon as possible if you leave your name and phone number on your voice message. Your patience and flexibility are appreciated.

If your child is using a non-district supported program, such as Zoom or Google Classroom, please note that district technicians may not be able to assist you with those programs.

Annual Parental Notification

Annual State and federal laws require that school districts notify parents/guardians of minor pupils of their parental rights (California Education Code Section 48980). Please see the district page regarding more information about this legal notification:

LINK to Parental Notification

CVESD FAQ on Reopening Schools

Our district will continue to update its FAQ (Frequently Asked Questions) page regarding the reopening of schools later this year at this website:

Click here to see the FAQ

Online Student Registration

Although many of our classes are nearly full, online registration for all new incoming students to Allen is still open on the district’s website!  This process is only for families new to Allen Elementary and all incoming kindergarten students.  Questions?  Email michelle.reza@cvesd.org.

Click the link here for more information regarding zone transfers (within CVESD) and interdistrict transfers (from outside CVESD). Current Ella B. Allen Elementary students do NOT need to re-register online.  They are automatically enrolled for 2020-2021 school year; however, if your child attends Allen on a Zone Transfer or Interdistrict Transfer, that must be renewed each year.

If your child will NOT return to Allen Elementary in 2020-2021 academic year, kindly send a courtesy email to both michelle.reza@cvesd.org and john.greenwell@cvesd.org.

Verification of Residency Process

New this year, the Verification of Residency process can be completed online or in person this week. Information on this process is available here:

LINK for the Residency Verification Process

Please contact the office with pressing questions regarding this year’s Residency Verification at (619) 479-3662.

Meetings for Guardians & Parents

PTC Meetings

Allen’s PTC Meetings will continue to be held virtually online in accordance with state and county health guidelines until further notice. Allen PTC Meetings generally occur on the second Monday of each month at 6 pm. Parents will have the opportunity to connect with other parents at Allen. For a complete list of the dates of the PTC, please click here: PTC Meetings

CVESD Board of Education Meeting

The district’s Board of Education meetings are also being held online and generally occur the second Wednesday of each month. The next CVESD Board of Education meeting is Wednesday, September 9 at 6:00 pm.

To access these public meetings, please click the link here: https://www.cvesd.org/board_of_education/board_meetings

CVESD DAC/DELAC Meeting

The district will continue to conduct all meetings online until further notice, including all DAC/DELAC meetings. DAC is the District Advisory Committee. DELAC is the District English Learner Advisory Committee. Both of these groups are designed to support and inform parents in a shared communication setting with the district. Parents learn with other parents and district leadership at the DAC/DELAC meetings.

The next DAC/DELAC Meeting will be on September 15th from 12 noon to 2 pm.

Below is a schedule of all DAC/DELAC meetings for the upcoming school year. I recommend all parents download this schedule if they are interested in learning more about theses district meetings.

School Site Council and ELAC

Allen School needs parents and guardians to support our school through important parent groups, such as the PTC (Parent Teacher Club), the School Site Council (often referred to as SSC), and the English Language Advisory Committee (often referred to as ELAC). The site-based groups work with the Principal, staff, and other community members to ensure that community voice is part of the shared decision making process of a public school. More details about how you can get involved will be shared in the coming weeks!

Kindness in Our Community: Wear a Mask

COVID-19 presents real health risks to our community. Please continue to stay safe and demonstrate kindness to others: Wash your hands, wear a mask or facial covering, and maintain physical distancing of at least 6 feet when around people from outside your household. We all play a role in keeping our community safe and healthy!

Wearing a mask can save lives!

Be well Eagles! We love you and we miss you.

🦅  Allen Eagles: Together, we SOAR!

Comments Off on Sunday Update (30 August 2020)

Filed under Uncategorized

Allen Update (27 August 2020)

Hello Allen Eagles!

Please read the last few updates if you have not done so:

Link to District Update from August 25

LINK to Sunday Update from August 23

LINK to Update from August 21st

Verification of Residency Process Update from August 12th

A PDF copy of the letter that was emailed to all families on Friday, August 21st can be found here as well by clicking “download” below:

Virtual Kindergarten Orientation

A letter was sent by email to all Kindergarten parents regarding our Virtual Kindergarten Orientation on Friday, August 28, 2020 at 9 am. Please read that letter here:

To access the Virtual Kindergarten Orientation at 9 am on Friday, August 28, click the link and then click “Continue on this Browser”:

Join Microsoft Teams Meeting

To access the Kindergarten Parent Survey, click here:

https://bit.ly/2EwFk0w

Digital Literacy Trainings for CVESD Families

Parents,

Trainings are support are available for families during Distance Learning! Please see the district website here: Distance Learning for Parents

The district is providing support for families to learn about our online programs, such as the Microsoft Office 365 Suite, Achieve 3000, and Smarty Ants. Please see the 3 flyers in PDF format for more information at the links here:

Application for Free or Reduced Meals

The school encourages all families who may need assistance to apply for free and reduced meals via the district website. These forms must be completed every year, so please do not wait! Find the forms and information at the district link here:

LINK to Meal Application

If you are unsure if your family needs to fill out this application, please contact our school office at (619) 479-3662 between 8 am and 3 pm.

Go to http://www.cvesd.org for meal applications online.

Your Child’s Teacher for 2020-2021

Allen families should have received an email with the notification of your child’s teacher. Some families reported that they did not receive this.  We encourage all families to update their information with the school office.  Families may also wish to check their junk folder or spam folder in their email.  Adding “cvesd@schoolmessengermail.com” to your safe email list might help. Class lists were posted outside of the school office as well.

Please know that the school office is unable to make any changes to class rosters within the first two weeks of the school year. If you have a concern, you may contact the office and schedule a time to speak with the Principal.

School starts on August 31st for all students at 8:50 am via distance learning. No classes will take place on Allen’s physical campus as all schools remain closed to the public until further notice.

Accessing Distance Learning 

In order for your child to access distance learning, please follow the steps:

User Names:  Your child’s username is <student ID #>@live.cvesd.org  

Passwords, Transitional Kindergarten through First Grade: Lowercase first initial + lowercase second initial + student ID + equal sign(=) .  For example, my name is John Greenwell so my password would be jg12345= 

Passwords, Second through Sixth Grade: Capitalized first initial + lowercase second initial + birthday.  For example, my name is John Greenwell and I was born on October 4th, 2010 then my password would be Jg10042010 

School starts on Monday, August 31st for all students at 8:50 am and attendance will be taken throughout the day, every school day.  The schoolwide lunch time is 1:05 to 1:55 pm each day.  Your child’s teacher should have sent you an email yesterday regarding the detailed schedule for their class, but in general all students have a schedule similar to this:

Please contact the school office if you are not getting the School Messenger emails and phone calls. We also recommend you “Follow Our Blog” by entering in your email in the field to the right of this information. This way, you will receive automatic updates as they are released.

Online Waiver to Borrow a Laptop

The school needs to know if your family needs a laptop computer as it will be critical for all students to have both reliable internet access and a computer or mobile device (such as a tablet) once online learning begins. We are preparing laptops for the use of our families free of charge, for all students in need. Families needing to borrow a district laptop must fill out the waiver online first. This will take the place of another survey and prompt the school to prepare a laptop for your family. For families that have completed waivers before August 27th, laptops will be ready for pick up on August 28th (between 2 pm and 4 pm) and August 29th (between 9 am and 12 noon).

Families coming to Allen to pick up a device without having completed the waiver in advance and confirming with the school that one is ready will be sadly disappointed. The sooner we receive your request, the sooner we can process that and prepare technology devices for your family. A limited number of laptops will be ready this coming week and we will issue the devices to the families needing it the most, as well as with families that filled out the waiver the earliest. This link will become inactive after August 27, 2020.

Click here to complete the DISTRICT LAPTOP waiver.

Waiver Online to Borrow a Wifi Hot Spot

Update: Please know that the district currently has a waitlist for wifi hot spot devices. We will do our very best to support your family.

In light of this limited supply, the school still needs to know if your family needs a wifi hot spot device as it will be critical for all students to have both reliable internet access and a computer once online learning begins. We are preparing these wifi devices for the use of our families free of charge, for all students in need. Families needing to borrow a wifi hot spot device must fill out the waiver online first. This will take the place of another survey and prompt the school to prepare a hot spot device for your family. We currently have a waiting list for wifi hot spots. Please complete the waiver as soon as possible and please wait until someone from our school contacts you to pick up the device. Families coming to Allen to pick up a device without having completed the waiver in advance and confirming with the school that one is ready will be sadly disappointed. The sooner we receive your request, the sooner we can process that and prepare technology devices for your family. A limited number of hot spots will be ready this coming week and we will issue the devices to the families needing it the most, as well as with families that filled out the waiver the earliest. This link will become inactive after August 27, 2020.

Click here to complete the WIFI HOT SPOT waiver.

School Expectations for Distance Learning

Our school year will begin with online instruction on Aug. 31 at 8:50 am for all students, as campuses in CVESD remain closed due to the spread of COVID-19 across the community. Meanwhile, we continue to plan for the physical reopening of the school’s campus once it is safe to do so, with guidance from experts in science and public health.

Parents and families, Allen School needs your help to set up kids for success this year. The students and staff at Ella B. Allen Elementary School believe that a safe and positive online environment is important to a child’s learning in the digital classroom.  To provide such an environment, Allen Elementary School has established the following online norms and guidelines:

Students should be ready to learn when the school day starts.  This means your child should be “school-ready” and prepared for a day of learning at 8:50 am.  We recommend that your child is dressed and has eaten breakfast so that learning may start when the school day starts.  A computer and reliable internet connection and/or other materials such as paper, pencils, crayons or markers, books, and workbooks may be necessary to support your child’s work that day.  If you need a district-provided laptop or wifi hot spot device in order for your child to learn, please inform the school office at (619) 479-3662. The school will provide required learning materials in the coming days and weeks.

Check for updates from your child’s teacher via Class Dojo or email.  Two-way communication is important for your child’s success.  Teachers will share schedules and ways to access lessons and activities. Please ensure the school’s office has the most up-to-date phone number and email address for your family.  Please also check the school blog: https://allenelementary.org/.

Updates are usually posted on Sundays.

Create a working schedule for your household that supports academic time.  You may need to ask others in the house to be mindful of a child’s learning.  You may need to re-arrange some furniture or ask other members of the household to use quiet voices.  If possible, please do not have students working in a bedroom. Some parents have expressed that having a headset or earpods with a microphone helps their child interact with focus in the live sessions.

Be healthy during distance learning.  Take breaks throughout the day for movement.  Students should drink water, eat a nutritious snack, use the bathroom, and stretch at breaks, as well as eat lunch at lunch time.  Promote physical activity and health.  Provide time for your child to do activities that are “off screen.”

Respect the privacy and learning of others.  Students and guardians/parents should not record (neither video, nor audio) or take photos/screenshots of live sessions or others in distance learning.  Online tools, such as video chats and messages, should only be used as directed by teachers and staff.

In addition, your child’s teacher may have other norms and guidelines to ensure student safety and privacy for all students.

Parent Helpline and Tech Support

Parents may call the Parent Help Line for Tech Support at (619) 409-6638 Mondays through Fridays from 8:00 am to 5:00 pm. This help line offers technical assistance with district programs such as Microsoft TEAMS, iReady, and Achieve 3000. Parents may need to leave a message during peak times, but please be reassured that someone will contact you as soon as possible if you leave your name and phone number on your voice message.

If your child is using a non-district supported program, such as Zoom or Google Classroom, please note that district technicians may not be able to assist you with those programs.

Annual Parental Notification

Annual State and federal laws require that school districts notify parents/guardians of minor pupils of their parental rights (California Education Code Section 48980). Please see the district page regarding more information about this legal notification:

LINK to Parental Notification

CVESD FAQ on Reopening Schools

Our district will continue to update its FAQ (Frequently Asked Questions) page regarding the reopening of schools later this year at this website:

Click here to see the FAQ

Online Student Registration

Please spread the word to share how wonderful Allen Elementary is!  Online registration for all new incoming students to Allen is still open on the district’s website!  This process is only for families new to Allen Elementary and all incoming kindergarten students.  Questions?  Email michelle.reza@cvesd.org.

Click the link here for more information regarding zone transfers (within CVESD) and interdistrict transfers (from outside CVESD). Current Ella B. Allen Elementary students do NOT need to re-register online.  They are automatically enrolled for 2020-2021 school year; however, if your child attends Allen on a Zone Transfer or Interdistrict Transfer, that must be renewed each year.

If your child will NOT return to Allen Elementary in 2020-2021 academic year, kindly send a courtesy email to both michelle.reza@cvesd.org and john.greenwell@cvesd.org.

Verification of Residency Process

New this year, the Verification of Residency process can be completed online or in person this week. Information on this process is available here:

LINK for the Residency Verification Process

Please contact the office with pressing questions regarding this year’s Residency Verification at (619) 479-3662.

Meetings for Guardians & Parents

PTC Meetings

Allen’s PTC Meetings will continue to be held virtually online in accordance with state and county health guidelines until further notice. Allen PTC Meetings generally occur on the second Monday of each month at 6 pm. Parents will have the opportunity to connect with other parents at Allen. For a complete list of the dates of the PTC, please click here: PTC Meetings

CVESD Board of Education Meeting

The district’s Board of Education meetings are also being held online and generally occur the second Wednesday of each month. The next CVESD Board of Education meeting is Wednesday, September 9 at 6:00 pm.

To access these public meetings, please click the link here: https://www.cvesd.org/board_of_education/board_meetings

CVESD DAC/DELAC Meeting

The district will continue to conduct all meetings online until further notice, including all DAC/DELAC meetings. DAC is the District Advisory Committee. DELAC is the District English Learner Advisory Committee. Both of these groups are designed to support and inform parents in a shared communication setting with the district. Parents learn with other parents and district leadership at the DAC/DELAC meetings.

The next DAC/DELAC Meeting will be on September 15th from 12 noon to 2 pm.

Below is a schedule of all DAC/DELAC meetings for the upcoming school year. I recommend all parents download this schedule if they are interested in learning more about theses district meetings.

School Site Council and ELAC

Allen School needs parents and guardians to support our school through important parent groups, such as the PTC (Parent Teacher Club), the School Site Council (often referred to as SSC), and the English Language Advisory Committee (often referred to as ELAC). The site-based groups work with the Principal, staff, and other community members to ensure that community voice is part of the shared decision making process of a public school. More details about how you can get involved will be shared in the coming weeks!

Health and Safety Reminders

COVID-19 presents real health risks to our community. Please continue to stay safe: Wash your hands, wear a mask or facial covering, and maintain physical distancing of at least 6 feet when around people from outside your household. We all play a role in keeping our community safe and healthy!

Wearing a mask can save lives!

Be well Eagles! We love you and we miss you.

🦅  Allen Eagles: Together, we SOAR!

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District Update (26 August 2020)

Dear Parents/Guardians,

Although county public health officials announced that San Diego schools can reopen for in-person instruction starting on September 1, the Chula Vista Elementary School District will remain in a distance learning model until local data supports a phased reopening.

Chula Vista still has higher rates of infection in certain zip codes than much of the county. The safety of both students and staff is our highest priority. We have every desire to welcome back students to school in person. At this moment, that is not an option given our local data.

California’s governor has made COVID-19 testing and tracing a key component to school reopening plans. The California Department of Public Health recommends that surveillance testing of school staff for COVID-19 be implemented once schools are reopened to at least some in-person instruction. Examples of recommended frequency include testing all staff over two months – where 25% of staff are tested every two weeks, or 50% every month – to rotate testing of all staff over time.

Our District is working with the County Office of Education, health officials and other testing sites to put in place a strategy to provide testing for our school employees. This is one of 14 elements that need to be addressed in a safe reopening of schools. We are continuing our work on that track while also preparing for distance learning when our school year starts on August 31. Even when the District is able to offer in-person instruction, parents who desire for their student(s) to remain on distance learning will continue to have that option.

To learn more about the new school year, we invite you to join us on this Thursday, August 27 from 6-7 p.m. for our District Opening Welcome Night! This virtual event helps kick off the new school year online and should also provide answers and context to the questions you may have.

The Welcome Night will occur as a Microsoft “Teams Live” event and parents/guardians will be able to submit questions in real time. Thank you so much for trusting our District to provide the very best education and elementary school experience for your child and family.

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Allen Update (25 August 2020)

Hello Allen Eagles! I’ve broken this update into two sections: The first part contains brand new information and the second part is friendly reminders. Please read the last few updates if you have not done so:

LINK to Sunday Update from August 23

LINK to Update from August 21st

A PDF copy of the letter that was emailed to all families on Friday, August 21st can be found here as well by clicking “download” below:

NEW: Virtual Kindergarten Orientation

A letter was sent by email to all Kindergarten parents regarding our Virtual Kindergarten Orientation on Friday, August 28, 2020 at 9 am. Please read that letter here:

To access the Virtual Kindergarten Orientation at 9 am on Friday, August 28, click here:

Join Microsoft Teams Meeting

To access the Kindergarten Parent Survey, click here:

https://bit.ly/2EwFk0w

NEW: Digital Literacy Trainings for CVESD Families

The district is providing support for families to learn about our online programs, such as the Microsoft Office 365 Suite, Achieve 3000, and Smarty Ants. Please see the 3 flyers in PDF format for more information at the links here:

UPDATED: School Meal Applications

The school encourages all families who may need assistance to apply for free and reduced meals via the district website. These forms must be completed every year, so please do not wait! Find the forms and information at the district link here:

LINK to Meal Application

If you are unsure if your family needs to fill out this application, please contact our school office at (619) 479-3662 between 8 am and 3 pm.

Go to http://www.cvesd.org for meal applications online.

Virtual Welcome Night

The Chula Vista Elementary School District (CVESD) and our Superintendent Dr. Escobedo will welcome all families back to our “District Opening Virtual Welcome Night” later this week. Join us this Thursday, August 27 from 6-7 p.m. as Superintendent Francisco Escobedo, Ed.D., hosts our District Opening Virtual Welcome Night! The event helps kick off the new school year online—in keeping with the distance learning format in our schools. The event will occur as a Microsoft “Teams Live” event and parents/guardians will be able to submit questions in real time. Click here on Thursday evening to tune in (Haz click aqui para la junta en español). You may also access this event via the district’s website at: http://www.cvesd.org.

Go to http://www.cvesd.org for access to this event.

Safety Starts At Home

The Chula Vista Elementary School District (CVESD) has created a short video to help students practice healthy and safe habits so that we may return to school soon! We recommend that you watch the short video below together as a family so that you can discuss it with your child.

Your Child’s Teacher for 2020-2021

On Friday, Allen families should have received an email with a letter from Mr. Greenwell regarding some important updates, as well as the notification of your child’s teacher. Class lists were posted outside of the school office as well.

Please know that we will not make any changes to classes in the coming weeks. If you have a concern, you may contact the office and schedule a time to speak with the Principal.

School starts on August 31st for all students at 8:50 am via distance learning. No classes will take place on Allen’s physical campus as all schools remain closed to the public until further notice. More information will be coming home soon from your child’s teacher on Wednesday, August 26th, 2020.

Please check your email junk folders to make sure you are receiving important emails from the school and district. Please contact the school office if you are not getting the School Messenger emails and phone calls. We also recommend you “Follow Our Blog” by entering in your email in the field to the right of this information. This way, you will receive automatic updates as they are released.

Online Waiver to Borrow a Laptop

The school needs to know if your family needs a laptop computer as it will be critical for all students to have both reliable internet access and a computer or mobile device (such as a tablet) once online learning begins. We are preparing laptops for the use of our families free of charge, for all students in need. Families needing to borrow a district laptop must fill out the waiver online first. This will take the place of another survey and prompt the school to prepare a laptop for your family. We anticipate that laptops will be ready for pick up on August 28th and 29th, but please complete the waiver as soon as possible and please wait until someone from our school contacts you to pick up the device. Families coming to Allen to pick up a device without having completed the waiver in advance and confirming with the school that one is ready will be sadly disappointed. The sooner we receive your request, the sooner we can process that and prepare technology devices for your family. A limited number of laptops will be ready this coming week and we will issue the devices to the families needing it the most, as well as with families that filled out the waiver the earliest. This link will become inactive after August 27, 2020.

Click here to complete the DISTRICT LAPTOP waiver.

Waiver Online to Borrow a Wifi Hot Spot

Update: Please know that the district currently has a waitlist for wifi hot spot devices. We will do our very best to support your family.

In light of this limited supply, the school still needs to know if your family needs a wifi hot spot device as it will be critical for all students to have both reliable internet access and a computer once online learning begins. We are preparing these wifi devices for the use of our families free of charge, for all students in need. Families needing to borrow a wifi hot spot device must fill out the waiver online first. This will take the place of another survey and prompt the school to prepare a hot spot device for your family. We anticipate that wifi hot spots will be ready for pick up on August 28th and 29th, but please complete the waiver as soon as possible and please wait until someone from our school contacts you to pick up the device. Families coming to Allen to pick up a device without having completed the waiver in advance and confirming with the school that one is ready will be sadly disappointed. The sooner we receive your request, the sooner we can process that and prepare technology devices for your family. A limited number of hot spots will be ready this coming week and we will issue the devices to the families needing it the most, as well as with families that filled out the waiver the earliest. This link will become inactive after August 27, 2020.

Click here to complete the WIFI HOT SPOT waiver.

School Expectations for Distance Learning

Our school year will begin with online instruction on Aug. 31 at 8:50 am for all students, as campuses in CVESD remain closed due to the spread of COVID-19 across the community. Meanwhile, we continue to plan for the physical reopening of the school’s campus once it is safe to do so, with guidance from experts in science and public health.

Parents and families, Allen School needs your help to set up kids for success this year. The students and staff at Ella B. Allen Elementary School believe that a safe and positive online environment is important to a child’s learning in the digital classroom.  To provide such an environment, Allen Elementary School has established the following online norms and guidelines:

Students should be ready to learn when the school day starts.  This means your child should be “school-ready” and prepared for a day of learning at 8:50 am.  We recommend that your child is dressed and has eaten breakfast so that learning may start when the school day starts.  A computer and reliable internet connection and/or other materials such as paper, pencils, crayons or markers, books, and workbooks may be necessary to support your child’s work that day.  If you need a district-provided laptop or wifi hot spot device in order for your child to learn, please inform the school office at (619) 479-3662. The school will provide required learning materials in the coming days and weeks.

Check for updates from your child’s teacher via Class Dojo or email.  Two-way communication is important for your child’s success.  Teachers will share schedules and ways to access lessons and activities. Please ensure the school’s office has the most up-to-date phone number and email address for your family.  Please also check the school blog: https://allenelementary.org/.

Updates are usually posted on Sundays.

Create a working schedule for your household that supports academic time.  You may need to ask others in the house to be mindful of a child’s learning.  You may need to re-arrange some furniture or ask other members of the household to use quiet voices.  If possible, please do not have students working in a bedroom. Some parents have expressed that having a headset or earpods with a microphone helps their child interact with focus in the live sessions.

Be healthy during distance learning.  Take breaks throughout the day for movement.  Students should drink water, eat a nutritious snack, use the bathroom, and stretch at breaks, as well as eat lunch at lunch time.  Promote physical activity and health.  Provide time for your child to do activities that are “off screen.”

Respect the privacy and learning of others.  Students and guardians/parents should not record (neither video, nor audio) or take photos/screenshots of live sessions or others in distance learning.  Online tools, such as video chats and messages, should only be used as directed by teachers and staff.

In addition, your child’s teacher may have other norms and guidelines to ensure student safety and privacy for all students.

Parent Helpline and Tech Support

Parents may call the Parent Help Line for Tech Support at (619) 409-6638 Mondays through Fridays from 8:00 am to 5:00 pm. This help line offers technical assistance with district programs such as Microsoft TEAMS, iReady, and Achieve 3000. Parents may need to leave a message during peak times, but please be reassured that someone will contact you as soon as possible if you leave your name and phone number on your voice message.

If your child is using a non-district supported program, such as Zoom or Google Classroom, please note that district technicians may not be able to assist you with those programs.

Annual Parental Notification

Annual State and federal laws require that school districts notify parents/guardians of minor pupils of their parental rights (California Education Code Section 48980). Please see the district page regarding more information about this legal notification:

LINK to Parental Notification

Superintendent’s Update (14 August 2020)

The Superintendent of Chula Vista Elementary Schools, Dr. Francisco Escobedo, released another newsletter update for families by email on Friday evening. If you have not yet read that update, it is available here:

Superintendent’s Newsletter #3 (14 August 2020)

CVESD FAQ on Reopening Schools

Our district will continue to update its FAQ (Frequently Asked Questions) page regarding the reopening of schools later this year at this website:

Click here to see the FAQ

Online Student Registration

Please spread the word to share how wonderful Allen Elementary is!  Online registration for all new incoming students to Allen is still open on the district’s website!  This process is only for families new to Allen Elementary and all incoming kindergarten students.  Questions?  Email michelle.reza@cvesd.org.

Click the link here for more information regarding zone transfers (within CVESD) and interdistrict transfers (from outside CVESD). Current Ella B. Allen Elementary students do NOT need to re-register online.  They are automatically enrolled for 2020-2021 school year; however, if your child attends Allen on a Zone Transfer or Interdistrict Transfer, that must be renewed each year.

If your child will NOT return to Allen Elementary in 2020-2021 academic year, kindly send a courtesy email to both michelle.reza@cvesd.org and john.greenwell@cvesd.org.

Verification of Residency Process

New this year, the Verification of Residency process can be completed online or in person this week. Information on this process is available here:

LINK for the Residency Verification Process

Please contact the office with pressing questions regarding this year’s Residency Verification at (619) 479-3662.

Meetings for Guardians & Parents

PTC Meetings

Allen’s PTC Meetings will continue to be held virtually online in accordance with state and county health guidelines until further notice. Allen PTC Meetings generally occur on the second Monday of each month at 6 pm. Parents will have the opportunity to connect with other parents at Allen. For a complete list of the dates of the PTC, please click here: PTC Meetings

CVESD Board of Education Meeting

The district’s Board of Education meetings are also being held online and generally occur the second Wednesday of each month. The next CVESD Board of Education meeting is Wednesday, September 9 at 6:00 pm.

To access these public meetings, please click the link here: https://www.cvesd.org/board_of_education/board_meetings

CVESD DAC/DELAC Meeting

The district will continue to conduct all meetings online until further notice, including all DAC/DELAC meetings. DAC is the District Advisory Committee. DELAC is the District English Learner Advisory Committee. Both of these groups are designed to support and inform parents in a shared communication setting with the district. Parents learn with other parents and district leadership at the DAC/DELAC meetings.

The next DAC/DELAC Meeting will be on September 15th from 12 noon to 2 pm.

Below is a schedule of all DAC/DELAC meetings for the upcoming school year. I recommend all parents download this schedule if they are interested in learning more about theses district meetings.

School Site Council and ELAC

Allen School needs parents and guardians to support our school through important parent groups, such as the PTC (Parent Teacher Club), the School Site Council (often referred to as SSC), and the English Language Advisory Committee (often referred to as ELAC). The site-based groups work with the Principal, staff, and other community members to ensure that community voice is part of the shared decision making process of a public school. More details about how you can get involved will be shared in the coming weeks!

Health and Safety Reminders

COVID-19 presents real health risks to our community. Please continue to stay safe: Wash your hands, wear a mask or facial covering, and maintain physical distancing of at least 6 feet when around people from outside your household. We all play a role in keeping our community safe and healthy!

Wearing a mask can save lives!

Be well Eagles! We love you and we miss you.

🦅  Allen Eagles: Together, we SOAR!

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Allen Sunday Update (23 August 2020)

Happy Sunday Allen families and friends! Please carefully read this Sunday Update. An important update was also posted on Friday, August 21st as well with an updated timeline. Please read that information here as well:

LINK to Update from August 21st

Mr. Greenwell’s Message of the Week

Please watch this week’s video message for parents and legal guardians for important information from our Principal, Mr. John Greenwell.

A PDF copy of the letter that was emailed to all families on Friday, August 21st can be found here as well by clicking “download” below:

School Meal Applications

The school encourages all families who may need assistance to apply for free and reduced meals via the district website here:

LINK to Meal Application

If you are unsure if your family needs to fill out this application, please contact our school office at (619) 479-3662 between 8 am and 3 pm.

Go to http://www.cvesd.org for meal applications online.

Virtual Welcome Night

The Chula Vista Elementary School District (CVESD) and our Superintendent Dr. Escobedo will welcome all families back to our “District Opening Virtual Welcome Night” later this week. Join us on Thursday, August 27 from 6-7 p.m. as Superintendent Francisco Escobedo, Ed.D., hosts our District Opening Virtual Welcome Night! The event helps kick off the new school year online—in keeping with the distance learning format in our schools. The event will occur as a Microsoft “Teams Live” event and parents/guardians will be able to submit questions in real time. Click here on Thursday evening to tune in. You may also access this event via the district’s website at: http://www.cvesd.org.

Go to http://www.cvesd.org for access to this event.

Safety Starts At Home

The Chula Vista Elementary School District (CVESD) has created a short video to help students practice healthy and safe habits so that we may return to school soon! We recommend that you watch the short video below together as a family so that you can discuss it with your child.

Your Child’s Teacher for 2020-2021

On Friday, Allen families should have received an email with a letter from Mr. Greenwell regarding some important updates, as well as the notification of your child’s teacher. Class lists were posted outside of the school office as well.

Please know that we will not make any changes to classes in the coming weeks. If you have a concern, you may contact the office and schedule a time to speak with the Principal.

School starts on August 31st for all students at 8:50 am via distance learning. No classes will take place on Allen’s physical campus as all schools remain closed to the public until further notice. More information will be coming home soon from your child’s teacher on Wednesday, August 26th, 2020.

Please check your email junk folders to make sure you are receiving important emails from the school and district. Please contact the school office if you are not getting the School Messenger emails and phone calls. We also recommend you “Follow Our Blog” by entering in your email in the field to the right of this information. This way, you will receive automatic updates as they are released.

Online Waiver to Borrow a Laptop

The school needs to know if your family needs a laptop computer as it will be critical for all students to have both reliable internet access and a computer or mobile device (such as a tablet) once online learning begins. We are preparing laptops for the use of our families free of charge, for all students in need. Families needing to borrow a district laptop must fill out the waiver online first. This will take the place of another survey and prompt the school to prepare a laptop for your family. We anticipate that laptops will be ready for pick up on August 28th and 29th, but please complete the waiver as soon as possible and please wait until someone from our school contacts you to pick up the device. Families coming to Allen to pick up a device without having completed the waiver in advance and confirming with the school that one is ready will be sadly disappointed. The sooner we receive your request, the sooner we can process that and prepare technology devices for your family. A limited number of laptops will be ready this coming week and we will issue the devices to the families needing it the most, as well as with families that filled out the waiver the earliest. This link will become inactive after August 27, 2020.

Click here to complete the DISTRICT LAPTOP waiver.

Waiver Online to Borrow a Wifi Hot Spot

The school also needs to know if your family needs a wifi hot spot device as it will be critical for all students to have both reliable internet access and a computer once online learning begins. We are preparing these wifi devices for the use of our families free of charge, for all students in need. Families needing to borrow a wifi hot spot device must fill out the waiver online first. This will take the place of another survey and prompt the school to prepare a hot spot device for your family. We anticipate that wifi hot spots will be ready for pick up on August 28th and 29th, but please complete the waiver as soon as possible and please wait until someone from our school contacts you to pick up the device. Families coming to Allen to pick up a device without having completed the waiver in advance and confirming with the school that one is ready will be sadly disappointed. The sooner we receive your request, the sooner we can process that and prepare technology devices for your family. A limited number of hot spots will be ready this coming week and we will issue the devices to the families needing it the most, as well as with families that filled out the waiver the earliest. This link will become inactive after August 27, 2020.

Click here to complete the WIFI HOT SPOT waiver.

School Expectations for Distance Learning

Our school year will begin with online instruction on Aug. 31 at 8:50 am for all students, as campuses in CVESD remain closed due to the spread of COVID-19 across the community. Meanwhile, we continue to plan for the physical reopening of the school’s campus once it is safe to do so, with guidance from experts in science and public health.

Parents and families, Allen School needs your help to set up kids for success this year. The students and staff at Ella B. Allen Elementary School believe that a safe and positive online environment is important to a child’s learning in the digital classroom.  To provide such an environment, Allen Elementary School has established the following online norms and guidelines:

Students should be ready to learn when the school day starts.  This means your child should be “school-ready” and prepared for a day of learning at 8:50 am.  We recommend that your child is dressed and has eaten breakfast so that learning may start when the school day starts.  A computer and reliable internet connection and/or other materials such as paper, pencils, crayons or markers, books, and workbooks may be necessary to support your child’s work that day.  If you need a district-provided laptop or wifi hot spot device in order for your child to learn, please inform the school office at (619) 479-3662. The school will provide required learning materials in the coming days and weeks.

Check for updates from your child’s teacher via Class Dojo or email.  Two-way communication is important for your child’s success.  Teachers will share schedules and ways to access lessons and activities. Please ensure the school’s office has the most up-to-date phone number and email address for your family.  Please also check the school blog: https://allenelementary.org/.

Updates are usually posted on Sundays.

Create a working schedule for your household that supports academic time.  You may need to ask others in the house to be mindful of a child’s learning.  You may need to re-arrange some furniture or ask other members of the household to use quiet voices.  If possible, please do not have students working in a bedroom. Some parents have expressed that having a headset or earpods with a microphone helps their child interact with focus in the live sessions.

Be healthy during distance learning.  Take breaks throughout the day for movement.  Students should drink water, eat a nutritious snack, use the bathroom, and stretch at breaks, as well as eat lunch at lunch time.  Promote physical activity and health.  Provide time for your child to do activities that are “off screen.”

Respect the privacy and learning of others.  Students and guardians/parents should not record (neither video, nor audio) or take photos/screenshots of live sessions or others in distance learning.  Online tools, such as video chats and messages, should only be used as directed by teachers and staff.

In addition, your child’s teacher may have other norms and guidelines to ensure student safety and privacy for all students.

Parent Helpline and Tech Support

Parents may call the Parent Help Line for Tech Support at (619) 409-6638 Mondays through Fridays from 8:00 am to 5:00 pm. This help line offers technical assistance with district programs such as Microsoft TEAMS, iReady, and Achieve 3000. Parents may need to leave a message during peak times, but please be reassured that someone will contact you as soon as possible if you leave your name and phone number on your voice message.

If your child is using a non-district supported program, such as Zoom or Google Classroom, please note that district technicians may not be able to assist you with those programs.

Annual Parental Notification

Annual State and federal laws require that school districts notify parents/guardians of minor pupils of their parental rights (California Education Code Section 48980). Please see the district page regarding more information about this legal notification:

LINK to Parental Notification

Superintendent’s Update (14 August 2020)

The Superintendent of Chula Vista Elementary Schools, Dr. Francisco Escobedo, released another newsletter update for families by email on Friday evening. If you have not yet read that update, it is available here:

Superintendent’s Newsletter #3 (14 August 2020)

CVESD FAQ on Reopening Schools

Our district will continue to update its FAQ (Frequently Asked Questions) page regarding the reopening of schools later this year at this website:

Click here to see the FAQ

Online Student Registration

Please spread the word to share how wonderful Allen Elementary is!  Online registration for all new incoming students to Allen is still open on the district’s website!  This process is only for families new to Allen Elementary and all incoming kindergarten students.  Questions?  Email michelle.reza@cvesd.org.

Click the link here for more information regarding zone transfers (within CVESD) and interdistrict transfers (from outside CVESD). Current Ella B. Allen Elementary students do NOT need to re-register online.  They are automatically enrolled for 2020-2021 school year; however, if your child attends Allen on a Zone Transfer or Interdistrict Transfer, that must be renewed each year.

If your child will NOT return to Allen Elementary in 2020-2021 academic year, kindly send a courtesy email to both michelle.reza@cvesd.org and john.greenwell@cvesd.org.

Verification of Residency Process

New this year, the Verification of Residency process can be completed online or in person this week. Information on this process is available here:

LINK for the Residency Verification Process

Please contact the office with pressing questions regarding this year’s Residency Verification at (619) 479-3662.

Meetings for Guardians & Parents

PTC Meetings

Allen’s PTC Meetings will continue to be held virtually online in accordance with state and county health guidelines until further notice. Allen PTC Meetings generally occur on the second Monday of each month at 6 pm. Parents will have the opportunity to connect with other parents at Allen. For a complete list of the dates of the PTC, please click here: PTC Meetings

CVESD Board of Education Meeting

The district’s Board of Education meetings are also being held online and generally occur the second Wednesday of each month. The next CVESD Board of Education meeting is Wednesday, September 9 at 6:00 pm.

To access these public meetings, please click the link here: https://www.cvesd.org/board_of_education/board_meetings

CVESD DAC/DELAC Meeting

The district will continue to conduct all meetings online until further notice, including all DAC/DELAC meetings. DAC is the District Advisory Committee. DELAC is the District English Learner Advisory Committee. Both of these groups are designed to support and inform parents in a shared communication setting with the district. Parents learn with other parents and district leadership at the DAC/DELAC meetings.

The next DAC/DELAC Meeting will be on September 15th from 12 noon to 2 pm.

Below is a schedule of all DAC/DELAC meetings for the upcoming school year. I recommend all parents download this schedule if they are interested in learning more about theses district meetings.

School Site Council and ELAC

Allen School needs parents and guardians to support our school through important parent groups, such as the PTC (Parent Teacher Club), the School Site Council (often referred to as SSC), and the English Language Advisory Committee (often referred to as ELAC). The site-based groups work with the Principal, staff, and other community members to ensure that community voice is part of the shared decision making process of a public school. More details about how you can get involved will be shared in the coming weeks!

State Guidance on COVID-19 and Schools

We would like to again provide the guidance from the state of California regarding K-12 education by sharing the information posted on this website: https://covid19.ca.gov/education/#top

We will continue to provide weekly updates on this blog every Sunday. Please continue to check the district’s website, http://www.cvesd.org, and the school blog at http://www.allenelementary.org for weekly updates.

Health and Safety Reminders

COVID-19 presents real health risks to our community. Please continue to stay safe: Wash your hands, wear a mask or facial covering, and maintain physical distancing of at least 6 feet when around people from outside your household. We all play a role in keeping our community safe and healthy!

Wearing a mask can save lives!

Be well Eagles! We love you and we miss you.

🦅  Allen Eagles: Together, we SOAR!

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Allen Update (21 August 2020)

Hello Allen Families and Staff,

As you may know, we were made aware of a “Chula Vista Elementary” having been listed as an applicant for school reopening on the San Diego County Health and Human Services Agency website.  This listing resulted from an error by an independent charter school who selected our District name on the county website.  We want to reiterate that our District has NOT applied for a waiver to reopen our schools.  A key component of the waiver process is consultation with labor units, parent organizations, and community organizations.  The San Diego County Health and Human Services Agency informed our District on Friday, August 21, 2020 of this error and have since corrected their website.  At this time, all school campuses in our district remain closed to the public.

I also wanted to communicate some minor changes and updates to the timeline of school events that will be occurring over the next few days in preparation for the start of our new school year.  Please continue to follow our blog for regular updates at https://allenelementary.org/.

Friday, August 21st – Parents should receive an email with notification of your child’s teacher.  Class lists will also be posted near the office at 6 pm on 8/21.  Please note that if you enrolled your child or completed Verification of Residency paperwork recently, your child may not appear on this list, but will be added next week.  Also, Microsoft 365 email accounts for staff and students will be inactive until Monday, August 24th due to a planned upgrade to the system.  Thank you for your patience and flexibility.

now to August 27th – Parents may complete waivers online indicating a need for technology devices such as laptops and wifi hot spot devices on the school blog.  Please note that you must complete the waiver in advance and wait to be notified that a device is ready for your family before coming to pick a device up.  The links for the waivers will become inactive after August 27thThere is a very limited supply of laptops and wifi hot spots remaining and priority will be given to families needing the device the most and who have completed the online waiver earliest.

Click here to complete the DISTRICT LAPTOP waiver.

Click here to complete the WIFI HOT SPOT waiver.

August 24th to August 27thVirtual verification of residency continues online.  School office continues virtual service by phone calls and email.  Parents may also come in person 8/24 to 8/27 (Monday through Thursday) from 8 am to 11 am and 1 pm to 3 pm for in-person assistance at the table outside of the school office.  Please follow all safety guidelines and directives, such as wearing a mask and physical distancing.  Online verification of residency is preferred.  You will receive an email confirmation when this is complete.

Residency Verification Process Details

August 25th to 28th – Professional Development and preparation days for teachers.

Friday, August 28th – Virtual Kindergarten Orientation at 9 am.  Please look for a link to this live meeting in your email and on the blog.  This session will be recorded as well.  By participating in this meeting, you agree to the recording of the live session.

Friday, August 28th – Anticipated wifi hotspot / laptop device distribution from 2 pm to 4 pmPlease be sure you have completed the waivers online and received confirmation from the school before coming to pick up a device.  We will do our best to provide this for our families with the limited supply we have.

Saturday, August 29th – Anticipated wifi hotspot / laptop device distribution from 9 am to 12 noonPlease be sure you have completed the waivers online and received confirmation from the school before coming to pick up a device.  We will do our best to provide this for our families with the limited supply we have.

August 31st – First Day of School occurs for all students online, starting at 8:50 am for all students.  No classes will be held at Allen’s campus.

More details regarding curriculum and materials distribution for all grades and our virtual “Back-to-School Curriculum Night” will also be coming soon.  Please note that this is a tentative timeline and that dates may change, but updates will be communicated in a timely manner.  Be well, Eagles!

Thank you,

Mr. John Greenwell, M.S.Ed.

Principal of Ella B. Allen Elementary School

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