Hello Allen Families and Staff,
Throughout the month of May, Allen Elementary and the Chula Vista Elementary School District celebrate AAPI Heritage Month!
Most students at Allen have finished district and state testing. If you child has not completed this testing, they will need to do so before the end of the academic year. Children will be required to finish academic and state requirements before attending fun end of the year activities, including field trips and class celebrations. Although not every child will test every day, please remind your child to use a quieter voice and be respectful at school as they move about the hallways, including at recess and lunch, for the students who still need to complete this.
If you have questions for our staff or need assistance, please call at at (619) 479-3662. Office hours are 8 am to 3:30 pm, M-F.
Have you downloaded the Family Handbook for 2022-2023? Kindly review this periodically with your child.
Mr. Greenwell’s Message of the Week
Please watch Mr. Greenwell’s Message of the Week for this upcoming week at the YouTube link below:
Please download our Q4 Calendar of Events here:
Do you receive School Messenger emails and communication from our district? Be sure to check www.cvesd.org and bookmark our district’s website and follow its social media:
Please see our 2022-2023 Family Handbook here: Link to Family Handbook
A reminder of our school’s Core Values and Common Courtesies:
The Core Value for this upcoming week of school is Honesty. The Common Courtesy for this week is “Thank you.“
Students may earn an Allen Eagle Ticket for demonstrating the Core Values and Common Courtesies each day. Students can redeem these tickets at the Eagle’s Nest Store at the end of each quarter of the school year. Our staff is always looking for ways to celebrate our students!
Kindness counts! Wondering how to support children if they experience a problem with another student? We suggest:
- Use “I feel…” statements to express yourself clearly.
- Set boundaries by saying “I don’t like that…” or “Please stop!”
- Move away from the student you have conflict with and…
- Seek help from an adult nearby.
Our staff prides itself in actively monitoring students at all times. What our staff has noticed is that students are learning how to interact with one another and having some problems or conflict. This is not bullying. It may be due to trauma and other sudden social-emotional issues with a child. What is bullying? See the helpful graphic below:
If you have a concern about another child’s behaviors impacting your child, we suggest you first contact your child’s teacher. Afterwards, please see this page here. It’s our District’s Anti-Bullying page.
If you need to conduct business with the school office, please contact the school office between the hours of 8 am and 3:30 pm, Monday through Friday, at (619) 479-3662 and we will arrange an appointment with you.
A Look Ahead:
Monday, May 22, 2023 – Spirit Week Day 1 – Color Day: Wear your grade level’s color today!
- Animal Projects for 1st grade in courtyard at 9 am
- 5th grade Projects at 11 am
Tuesday, May 23, 2023 – Spirit Week Day 2 – Twin Day: Dress up like a friend and wear matching outfits.
Wednesday, May 24, 2023 – Spirit Week Day 3 – Anything But a Backpack Day: Bring your items to school in anything but a backpack.
- Allen Elementary’s Variety Show at 5:30 pm in the MPR
- CVESD Board of Education Meeting at 6 pm at 84 East J Street in Chula Vista
Thursday, May 25, 2023 – Spirit Week Day 4 – Superhero and Cartoon Character Day: Wear your favorite superhero or cartoon character outfit today!
- Q4 Awards Ceremony for grades 3, 4, 5, and 800 building at 9 am
- Sixth grade field trip to Belmont Park
- Optimist Awards at Allen at 6 pm
Friday, May 26, 2023 – Final Spirit Week Day 5 – Dapper Day: Wear your fanciest outfit.
- Q4 Awards Ceremony for grades TK-2 at 9 am
Monday, May 29, 2023 – Memorial Day – NO SCHOOL
Tuesday, May 30, 2023 – TBD
Wednesday, May 31, 2023 – Dan Way’s Field Day at Allen
Thursday, June 1, 2023
- Sixth Grade Promotion Ceremony at 9:15 am
- First day of LGBTQ+ Pride Month
Friday, June 2, 2023 – Allen Spirit Day and Pajama Day
- Last Day of School (2 pm dismissal)
- Kindergarten Celebration at 10 am
- TK Celebration at 10:30 am
Monday, July 17, 2023 – Family Orientation and PTC Night – details coming soon!
Wednesday, July 19, 2023 – First Day of School (all students in grades TK-6 dismiss at 2 pm)
Thursday, July 20, 2023 – Kindergarten and TK students dismiss at 2 pm
Friday, July 21, 2023 – Family First Friday (8 – 9 am) with free coffee for adults and the return of the PTC Spirit Booth
Allen Music Festival 2023
Thank you to everyone who attended the annual Allen Music Festival, an event of the Allen PTC. This event helps raise funds for our school’s arts and music programs. Check out the photos below!
Sweetwater Authority Water Poster Contest
Allen Elementary had several winning entries in the Sweetwater Authority’s most recent contest. The “Being Water Wise Is…” poster contest gives K-6 students the chance to demonstrate how water is a precious and essential resource. By creating water-related art, students enhance their understanding of the importance of water. Regional winners will be published in Metropolitan Water District’s Art Calendar. Check out the winning posters from Allen Elementary below!
Sixth Grade Promotion Ceremony
Please read the letter below from our principal, Mr. Greenwell, regarding our upcoming promotion ceremony!
The Chula Vista Elementary School District prioritizes our school communities’ opinions, perceptions, and needs. The District is partnering with Hanover Research to conduct a short survey to help us understand how the current school year has been and the priorities and needs for the upcoming 2023-2024 school year. The confidential survey link was sent out via email on Tuesday, May 9, and will stay open until May 23, 2023.
Please be on the lookout for the link and take the time to participate in the short survey.
Allen Student Council’s Spirit Week 2023
Our Student Council planned an optional spirit week for May 22 – May 26, 2023. Details are below… We encourage all staff, students, and parents to participate!
FREE Full-Day Summer Program
The District’s Junior Academy Program has partnered with the YMCA of San Diego County to offer students in TK-6th grade a FREE full-day Summer program.
The Junior Academy Program will offer a wide variety of academic and fun enrichment activities, field trips, and meals (breakfast, lunch, and snacks). The Junior Academy Program is funded through the Expanded Learning Opportunities Program. All families are welcome to apply for this fantastic opportunity, with priority given to our neediest students (homeless and foster students). After the highest priority students are registered, students will be enrolled on a first-come, first-serve basis. If selected, families will receive an email to secure their spot by Friday, May 5, to complete the online registration form by Friday, May 12.
Junior Academy Program:
- Dates: June 7 through July 7, 2023
- Closed: June 19, July 3, and July 4
- Locations: Chula Vista Hills, Cook, Harborside, and Jeffers
- Hours of Operation: 7:30 am to 4:30 pm
- Summer Interest Form Link
- Junior Academy FAQ/Website
- Summer Junior Academy Program Flyer (attached)
If you have any questions, please get in touch with the Expanded Learning Program Specialist, Priscilla Garza, at email@example.com.
Bonita Optimist Golf Tournament
If you enjoyed Allen Elementary’s PTC Charity Golf Tournament, you will love the Bonita Optimist Golf Tournament, called the Heroes for Children Golf Classic. See the flyer below for more information:
Attendance is important! Allen Elementary celebrates excellent attendance as it sets students up for success! Allen has one of the latest start times of any school in the area.
Students attending Allen on a Zone Transfer may be denied if a student has a poor attendance record or behavior concerns.
Did you know that if your child is out of school for five or more days, you can request an independent study contract? If an independent study contract is completed, your child receives attendance credit. For more information, you can contact Ms. Baptista in the front office at (619) 479-3662.
- LET’S CONTINUE TO IMPROVE OUR ATTENDANCE AT ALLEN!
- Students should only miss school if they are sick. Those with symptoms can return with a negative COVID-19 test, no fever for 24 hours without fever-reducing medication, and symptoms improving. STUDENTS DO NOT NEED TO BE SYMPTOM-FREE to attend school. We have plenty of rapid tests at school… just ask in the office. If you have a special circumstance and need an independent study, please let us know.
- Please make sure your child is at school by 8:45 am and lined up on the blacktop. If they arrive to campus after 8:50 am, they will be marked tardy.
- We begin to secure campus at 8:50 am. Parents/guardians must exit promptly at 8:50. Thank you.
- Students can arrive as early as 8:20 am when our school’s gates open. There is no supervision for students prior to 8:20 am.
- FREE breakfast is served from 8:20 am to 8:45 am. All meals are eaten at the lunch arbor outside, rain or shine. Please make sure your child is dressed appropriately for the day’s weather and according to the district’s dress code.
- If your child is absent, it is very important to call the office to report the reason for the absence.
- Absences that are not reported will be considered UNEXCUSED. After 3 unexcused absences and/or tardies you will receive a truancy letter.
- If you pick up your child early and/or they are tardy for personal reasons, this is considered unexcused by the state of California.
- Remember to bring a doctor’s note. Vacations, dentist, and doctor visits should be scheduled during our breaks whenever possible.
- If your child misses school, they are missing out on important learning!
- Our school staff will be scheduling SART (School Attendance Review Team) meetings with parents/guardians, calling home, and doing home visits for students who are chronically absent (missing 10% of school or excessive tardies).
- Thank you for helping to get your child to school every day and one time!
Volunteers Still Needed
- Allen’s PTC needs volunteers to help run its events. Please contact the school office at (619) 479-3662 or our PTC President at firstname.lastname@example.org.
- Allen is expanding its Garden Committee! If you would like to help out maintaining our gardens, please leave your information with the front office staff.
- We need parent and community volunteers to help monitor student safety on the sidewalks around our school at drop off and dismissal time! Our Eagle Eye volunteers work with school staff to serve as an extra set of eyes to keep kids safe outside of our school gates. Any interested volunteers should contact Mr. Greenwell or Ms. Reza in the office or call (619) 479-3662.
All volunteers are allowed to volunteer inside the classroom and school buildings after having completed the required training with the school principal and meeting the District’s volunteer requirements. See below for these requirements:
- Proof of TB
- RAPTOR I.D. Scan
- Fingerprint Clearance – DOJ & FBI
Note that COVID-19 testing requirements have been lifted by CDPH. Please contact the school office at (619) 479-3662 to be put on the volunteer list and to schedule a volunteer training with the school principal.
Zone Transfers & Registration Information
If Allen Elementary is not your school of residence, please complete this Zone Transfer (or ZT) process ASAP to keep your child at our school, or families risk losing their child’s spot at our school if a new family moves into the neighborhood. Please also remember that a Zone Transfer or Intradistrict Transfer may be denied if a child’s behavior or attendance require improvement.
NEW STUDENT registration began on February 15 online for the following:
- Kindergartners who will be 5 years old on or before September 1, 2023.
- NEW students in grades 1st through 6th
- All registrations will take place online. There will be no paper packets. To register please visit our district website beginning on February 15: www.cvesd.org
Allen Elementary has plenty of space in our Preschool, TK, and Kindergarten classes for next year, but has limited openings in our upper grades. Please contact our office for questions about space availability at (619) 479-3662. More information is posted on our district’s website at www.cvesd.org.
- Please note:
- TK students will not need a renewal zone transfer link as they will need to register at their neighborhood school for Kindergarten. Our district’s Early Childhood Education department supports Preschool and TK enrollment. Please contact them directly at (619) 425-9600 Ext.181725.
- The Renewal Zone Transfer Form is independent of the “New Zone Transfer Form.”
- Students who will be transitioning to Sweetwater Union High School District for seventh grade (middle school) do not need to notify CVESD about this, but will need to complete registration processes with that district via https://www.sweetwaterschools.org/.
Preschool Enrollment and Early Childhood Education
Are you considering enrolling your child in preschool? Look no further! Allen Elementary offers a free preschool program for qualifying families that live in San Diego County. Learn more and enroll your child today at http://cvesd.org/preschool.
Free Campus Clinic Health Services
Families may come to the school office, Monday- Friday, between 8 am and 3:30 pm to receive a free COVID-19 home antigen test. The testing is not required. Please report all positive cases to our school office at (619) 479-3662.
Campus Clinic has partnered with the Chula Vista Elementary School District and Allen Elementary to provide free or low-cost services to staff and students for the convenience of our community. Services offered include:
- Vision and Hearing screenings as part of Preventative wellness visits
- Annual Well Visits
- Anxiety and depression screenings
- Mental health services including group therapy
- Diagnostic testing (flu, strep, COVID-19, etc)
A new mental wellness program is now available. This program is designed for students aged 8 years & older. Campus Clinic allows parents to schedule one-on-one visits with a licensed provider. Parents are encouraged to attend the first visit via telehealth, and then schedule 12 additional 30-minute sessions between their student and the provider either in person at the designated location in the school or via telehealth.
Families do have the opportunity to continue these visits through summer & holidays as well. Visits are billed through insurance (the cost of the program is generally covered by insurance providers including Medi-Cal & private insurance companies).
This program will be rolled out at Allen Elementary soon. See the flyer below:
Weekly, voluntary COVID-19, flu, and RSV testing will continue on our school campus via Campus Clinic each week. Parents and legal guardians must opt-in to the program and no child will be tested without proper consent. If families would like to watch a video on the registration process, they can visit: https://campusclinic.org/how-to/. For community testing at the kiosks, individuals will need to register on-site. You only need to register one time for a test through the kiosk. Again, for this free testing support, please email: email@example.com.
This combo test is designed to provide results for symptomatic individuals for some of the most common illnesses, such as Flu A, Flu B, RSV, and COVID-19. This testing is provided at no-cost or free to families, but Campus Clinic is required by the state of California to collect insurance information. Campus Clinic will also be providing other essential public health services on our campus in the coming weeks.
MedLab2020 may call or email families to verify insurance information for individuals who have tested with Campus Clinic previously. MedLab2020 is the lab that Campus Clinic partners with to process COVID-19 PCR & flu combo tests administered through weekly in school testing, as well as at the four kiosks throughout the district. They are part of the letterhead on most of the results sent out. Please feel free to direct any questions or concerns you may have to the Campus Success Team.
Campus Clinic now provides access to licensed healthcare providers available via telehealth for follow-up visits and care. Following a positive flu or COVID test result, patients will receive a link in their email that gives them the opportunity to schedule with a provider to receive further care or ask any questions they may have.
Learn more about this and other additional services on the website: campusclinic.org. Allen Elementary is proud to partner with Campus Clinic! Watch the video below:
If you have any questions or concerns regarding the information above, please call or email our Campus Success team.
Campus Success; 8:00am -4:00pm PST
Health and Safety
There are currently no mandate for COVID-19 vaccines, nor a mandate for masks in the state of California. Please understand that the state of California may (in the future) require children to be fully vaccinated for COVID-19 in order to attend a public school, just as they already do for other diseases (polio, mumps, rubella, etc..). This decision is not a school-based or district-based decision, but rather a state government decision.
Masks, although not required at this time, are encouraged for all staff, students, parents, and visitors while indoors on campus.
- There is an inherent risk of exposure to COVID-19 and other illnesses in any public place where people are present. The school and district strive to reduce this impact to staff, students, and families.
- It is a current public health recommendation for all eligible people to get COVID-19 booster shots.
If your child has a chronic health condition, such as allergies or asthma, please contact the school office and download the form below to have your child’s doctor complete and send it back to the school’s nurse. We recommend doing this in advance of a child showing symptoms.
If your child experiences any symptoms of COVID-19, please keep your child home and contact the school office at (619) 479-3662. If any person (regardless of vaccination status) presents with symptoms of COVID-19 while at school, that person will be immediately sent home. All schools in CVESD must follow the latest County of San Diego COVID-19 Decision Tree (see below) for persons with symptoms associated with COVID-19.
People with COVID-19 have had a wide range of symptoms reported – ranging from mild symptoms to severe illness. Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms may have COVID-19 and should stay home:
- Fever or chills
- Shortness of breath or difficulty breathing
- Muscle or body aches
- New loss of taste or smell
- Sore throat
- Congestion or runny nose
- Nausea or vomiting
*** Please see the latest COVID-19 Decision Tree here: LINK to Newest Decision Tree
Parent-Teacher Club (PTC) Corner
Visit the PTC website at AllenPTC.org to become a member of the PTC and make a donation to support the latest initiative at the school. Allen’s PTC is a 501(c)(3) organization that supports the school’s educational mission through funding programs and initiatives.
Please help support Allen’s PTC and our school by joining as a member of the Allen Elementary School Parents Teachers Club.
The standing PTC Meeting link is here: PTC MEETING LINK 2022-2023
Meetings for Families & Staff
Allen School needs parents and legal guardians to support our school through important parent groups, such as the PTC (Parent Teacher Club), the School Site Council (often referred to as SSC), and the English Language Advisory Committee (often referred to as ELAC). The site-based groups work with the Principal, staff, and other community members to ensure that community voice is part of the shared decision making process of a public school.
Family First Friday Meeting
The first Friday of every month is usually reserved for our Family First Friday, Allen’s version of Coffee with the Principal. Our next Family First Friday will be on Friday, June 2, 2023 from 8 am to 9 am. This meeting will be in person at school with a coffee cart available in front of the school. Our Allen PTC will also have their monthly Spirit Gear Booth with great items for sale!
We encourage parents and legal guardians to join this meeting with a free cup of hot coffee or a cold cup of cold brew on nitro and listen to Mr. Greenwell give an update on the school year and meet other amazing Allen families.
English Learner Advisory Committee (ELAC)
Ella B. Allen’s next ELAC Meeting will tentatively be on August 7, 2023 at 3 pm. This meeting will be both online and in person at Allen in the MPR. Online link here.
The school encourages all legal parent/guardian of students designated as an English Learner to attend these meetings.
School Site Council (SSC)
Ella B. Allen’s next SSC Meeting will tentatively be on August 7, 2023 at 3:30 pm. Please note that if you join early, you’ll be attending the ELAC meeting already in progress. This meeting will be both online and in person at Allen in the MPR. Online link here.
All SSC members are welcome to attend ELAC meetings for additional information.
SCHOOL SITE COUNCIL (SSC) is composed of five elected parent/community representatives and five elected staff/teacher representatives. The role of the SSC is to develop, approve, and monitor the School Plan for Student Achievement.
With a few exceptions, meetings are held the second Monday of every month. All parents and staff are welcome to attend. Council members serve for two year terms.
Parent Teacher Club (PTC) Meeting
Allen’s PTC usually meets the second Monday of every month at 6pm. This meeting will be both online and in person at Allen in the MPR. Link: via this link. The next PTC meeting is June 5 at 6 pm. Please also check out the new PTC website to become a member and make a donation: AllenPTC.org
CVESD Board of Education Meeting
The district’s Board of Education meetings are also being held online and generally occur the second Wednesday of each month. The next regularly scheduled CVESD Board of Education meeting is Wednesday, May 24 at 6 pm. Limited in-person access is permitted, but check the district’s website for more information on this.
To access these public meetings, please click the link here: https://www.cvesd.org/board_of_education/board_meetings
CVESD DAC/DELAC Meeting
District Advisory Council (DAC)
The DAC is composed of parent and staff representatives from each School Site Council. It meets regularly during the school year in open public forum to share information, study instructional issues, approve school planning schedules, and make recommendations to the Board of Education on specific items. District meetings take place once a month, mid-afternoon. Most meetings occur on Tuesdays from 12 – 2 pm, with a parent training beforehand. This is an elected position to serve a one-year term.
District English Learner Advisory Committee (DELAC)
The district will continue to conduct all meetings online until further notice, including all DAC/DELAC meetings. DAC is the District Advisory Committee. DELAC is the District English Learner Advisory Committee. Both of these groups are designed to support and inform parents in a shared communication setting with the district. Parents learn with other parents and district leadership at the DAC/DELAC meetings.
The next DAC/DELAC Meeting will be in August 2023 (date: TBD) at 12 noon. This meeting will be in person at the CVESD Education Services and Support Center (ESSC) in room C. The address is 84 East J Street, Chula Vista, CA. 91910.
The link below contains a schedule of all DAC/DELAC meetings for the upcoming school year. I recommend all parents download this schedule if they are interested in learning more about theses district meetings: https://www.cvesd.org/parents/getting-involved/dac-delac
CVESD B-LAC Meeting
District Black Learners Advisory Council (B-LAC)
The B-LAC is composed of parents, staff, and community representatives from around the district. The B-LAC provides and monitors the ongoing support for Black/African American students and families in the Chula Vista Elementary School District (CVESD) to ensure unbiased practices/policies, equitable educational outcomes, and equal access to a quality education. The group meets regularly during the school year, once a month. Most meetings occur on Thursdays from 6 – 7 pm. The next meeting will be at the start of the 2023-2024 school year and will be in person at Fahari Jeffers Elementary (1145 Camino Prado, Chula Vista, CA 91913). For more information and to download the schedule of these meetings, clink the link: https://www.cvesd.org/parents/getting-involved/black-learners-advisory-council—b–lac
CVESD BAC Meeting
District Budget Advisory Council (CVESD BAC)
The District’s Budget Advisory Council (BAC) is composed of parents, staff, and community representatives from around the district. The BAC monitors the financial statements and fiduciary obligations of the Chula Vista Elementary School District (CVESD). Although it usually only meets 5 – 6 times a year, the BAC’s meetings are useful in understanding how state and federal monies support student learning at a local level. May 25 at 6 pm is the next BAC meeting. This meeting will be in person at the CVESD Education Services and Support Center (ESSC) in room C. The address is 84 East J Street, Chula Vista, CA. 91910.
Academic Calendar for the 2023-2024 School Year
Our Board of Education has approved our 2023-2024 School Calendar. Please also use this document to plan and schedule family outings, vacations, and other important appointments in preparation for the upcoming school year. Excellent attendance is important in student success! Find that document in the file below…
Students in our district will end the current academic year on Friday, June 2, 2023. The first day of school for the 2023-2024 school year is Wednesday, July 19, 2023.
Allen Elementary is proud to be a Kindness Certified School again in 2023!
Be well Eagles! As a California public school, we encourage everyone to stay healthy and get the COVID-19 vaccine (and/or booster shots), as well as to test regularly. The health and safety of our students, staff, and community is our number 1 concern!