Sunday Update (18 October 2020)

We have another important update for all Allen School families! Grab a cup of coffee and a pastry to read this morning’s update.

Mr. Greenwell’s Message of the Week

Save the date: Tuesday, Nov. 10th will be our School Photo Day. Details will be sent home soon. Please watch Mr. Greenwell’s Message of the Week via the 5 minute YouTube video below:

It’s not the 20th, it’s the 18th. It’s hard to keep track of time flying by as the quarter ends!

If you haven’t done so already, please check out the PTC website at AllenPTC.org to become a member of the PTC and make a donation. Allen’s PTC is a 501(c)(3) organization that supports the school’s educational mission and funding programs and initiatives. The PTC is currently hosting their annual Ultra Fun Run to support STEAM activities this year (Science, Technology, Engineering, Arts, and Mathematics).

Use an Amazon Smile account to place your orders on Amazon and help our PTC! Amazon will donate 0.5% of the price of eligible Amazon Smile purchases to the charities selected by you! It doesn’t increase the cost of the product and is a one-time, simple extra click to your Amazon purchases initially. Please choose Allen Elementary School Parents Teachers Club Inc by clicking this link for your Amazon purchases: https://smile.amazon.com/ch/95-4403426

A reminder of our school’s Core Values and Common Courtesies:

Allen School’s Core Values:

Caring • Honesty • Perseverance • Respect • Responsibility

Allen School’s Common Courtesies:

“Please.” • “Thank you.” • “Good morning” or “Good afternoon.” • “I apologize for…” • “Excuse me.”

This week’s Core Value is Honesty. This week’s Common Courtesy is “Thank you“.

If you need to conduct business with the school office, please contact the school office between the hours of 8 am and 3 pm, Monday through Friday. Anyone coming to the school office must follow all safety protocols, including wearing a facial covering. If the office hour times do not work for you, please contact the office directly and we will arrange an appointment with you.

A friendly reminder that school starts online for all students at 8:50 am. Attendance and student engagement continue to be tracked and monitored, according to state law and AB 77 and SB 98. Please contact the school office at (619) 479-3662 if your child is having trouble accessing class online.

Although our goal of a phased return to in-person instruction was proposed for October 26, 2020, our District will take extra precautions and postpone the reopening because COVID-19 transmission rates in our boundaries are still too high. We remain committed to a safe return when the data in our boundary area supports resuming at least a hybrid form of in-person instruction. In the meantime, we will continue working with our bargaining groups and stakeholders to ensure a safe reopening at a future date. Please continue to follow our school blog and check your emails for future updates.

A Look Ahead:

Now to October 23: Parent-Teacher Conferences. Please note the absence of a Fall Break in the school calendar this year.

Thursday, October 22 – 4 pm to 6 pm for Grab & Go Materials Distribution

Friday, October 23 – 7 to 9 am and 1 to 3 pm for Grab and Go Materials

October 26 – 30: Red Ribbon Week and Spirit Week

Friday, October 30 – Costume Day [Please, no scary or gory costumes, no props of any kind, no weapons of any kind, no masks that cover the entire face, and no costumes that may be considered culturally offensive].

Tuesday, November 3 – Election Day from 7 am to 8 pm; Allen will not be used as a polling location for this election.

Friday, November 6 at 8 am – Virtual Family First Friday

Tuesday, November 10 – School Photo Day

Wednesday, November 11 – Veterans Day Holiday (NO SCHOOL)

November 23 – 27: Thanksgiving Break

Spirit Week

Thank you to everyone who participated in our first Spirit Week of the school year. We will have another Spirit Week the last week of October to celebrate Red Ribbon Week.

We would like to share some photos that our families sent in to show their school spirit:

First Quarter Parent-Teacher Conferences

This week, all CVESD schools will continue their first quarter Parent-Teacher Conferences.

To increase the number of time slots available for parents to meet with teachers, the school will offer a minimum of 2 hours of synchronous live instruction. Remaining minutes of instruction will be asynchronous instruction for students. This means that all students will begin classes at 8:50 am. Students will have their normal nutrition break. However, students may switch from live, synchronous instruction to independent, asynchronous instruction beginning at 11:05 am during these conference days. Please contact your child’s teacher if you have questions about conferences.

Grab and Go Materials Distribution for Q2

We are happy to share the materials distribution process for quarter 2: the Grab and Go! This event is designed for the convenience of our families to quickly pick up necessary items for children to learn in quarter 2. Families will drive through the route below and pop their trunk for materials to be placed inside the vehicle. Our PTC will also distribute prizes from the PTC Ultra Fun Run for students at this event. Please follow all safety protocols, such as wearing a facial covering in your car and kindly stay inside your vehicle at all times.

If you have any outstanding paperwork that you need to turn into the office, this would be an ideal time to drop that off as well. We will host two dates with three separate times to accommodate the needs of our school’s families for this materials distribution process:

Thursday, Oct. 22nd from 4 pm to 6 pm

Friday, Oct. 23rd from 7 am to 9 am and 1 pm to 3 pm that same day.

Route for the Grab and Go on 10/22 and 10/23

Part Day Enrichment at Eastlake YMCA

The South Bay YMCA is now offering a 4 hour, fee-based, optional enrichment program from 2pm- 6pm (M-F) at the Eastlake YMCA.

  • Activities include physical education, arts & crafts, STEM, ninja warrior & more.

With so many families needing childcare assistance, we encourage you to explore this option.  Please note: Scholarships are available for qualifying families.

Read the flyers below for more information:

The CVESD Caring Crew and YOU!

We would like to remind our entire community that following the four pillars of health can prevent the spread of COVID-19. As we prepare for the eventual return of some students to campus in phases, our District and school will be enforcing the four core principles (also known as four pillars) for the prevention of COVID-19. These include: 1) Daily Health Screenings, 2) Mask Wearing, 3) Physical Distancing, and 4) Frequent Hand Washing.

Please speak to your children about the importance of following these four core principles.

The CVESD Caring Crew

PTC Ultra Fun Run Update

Families can still turn in pledges for the PTC Fun Run!

If you have not done so already, please register here: www.ultrafunrun.com

Enter the Student Access Code: ALLEN

Below is a copy of the parent/prize letter full of important registration information and prize opportunities.

Prizes will be distributed to students at the Grab and Go on Thursday and Friday. Thank you for making a difference. Remember, the funds raised from this main school fundraiser will provide hands-on learning experiences in STEAM (Science, Technology, Engineering, Art, and Mathematics).

Great Shake Out 2020

Our staff and students in the Distance Learning Support Program participated in the Great Shake Out on Thursday, October 15, 2020. This annual earthquake and fire drill is an important part of our emergency preparedness plan.

Yearbooks from 2019-2020

The school office has only a few remaining extra copies of the 2019-2020 school yearbook for sale. Please contact the school office at (619) 479-3662 to arrange a time to pick one up. Yearbooks from last year are $20 and are available on a first-come, first-served basis. We will sell them until we run out. Please bring exact cash.

School Meals Program

Meal distribution will occur every Monday from 12:00 pm – 2:00 pm for all students. Pick up the 5 days worth of meals at the front of the school. Please drive to the front of the school, open your trunk, and be prepared to carry meals from our CNS staff to your car.

Would you like your child to eat school meals this year? The school encourages all families who may need assistance to apply for free and reduced meals via the district website. These forms must be completed again every year, so please do not wait to fill them out! Find the forms and information at the district link here:

LINK to Meal Application

If you are unsure if your family needs to fill out this application, please contact our school office at (619) 479-3662 between 8 am and 3 pm.

School Expectations for Online Learning

Parents and families, Allen School needs your help to ensure success this year for our students. The students and staff at Ella B. Allen Elementary School believe that a safe and positive online environment is important to a child’s learning in the digital classroom.  To provide such an environment, Allen Elementary School has established the following online norms and guidelines:

Students should be ready to learn when the school day starts.  This means your child should be “school-ready” and prepared for a day of learning at 8:50 am.  Attendance and participation in classes will be monitored by staff, as is required by AB 77. We recommend that your child is dressed and has eaten breakfast so that learning may start when the school day starts.  A computer and reliable internet connection and/or other materials such as paper, pencils, crayons or markers, books, and workbooks may be necessary to support your child’s work that day.  If you need a district-provided laptop or wifi hot spot device in order for your child to learn, please inform the school office at (619) 479-3662.

Check for updates from your child’s teacher via Class Dojo or email.  Two-way communication is important for your child’s success.  Teachers will share schedules and ways to access lessons and activities. Please ensure the school’s office has the most up-to-date phone number and email address for your family.  Please also check the school blog: https://allenelementary.org/.

Updates are usually posted on Sundays.

Create a working schedule for your household that supports academic time.  You may need to ask others in the house to be mindful of a child’s learning.  You may need to re-arrange some furniture or ask other members of the household to use quiet voices.  If possible, please do not have students working in a bedroom. Some parents have expressed that having a headset or earpods with a microphone helps their child interact with focus in the live sessions.

Be healthy during distance learning.  Take breaks throughout the day for movement.  Students should drink water, eat a nutritious snack, use the bathroom, and stretch at breaks, as well as eat lunch at lunch time.  Promote physical activity and health.  Provide time for your child to do activities that are “off screen.”

Respect the privacy and learning of others.  Students and guardians/parents should not record (neither video, nor audio) or take photos/screenshots of live sessions or of others in distance learning.  Online tools, such as video chats and messages, should only be used as directed by teachers and staff.

See the helpful graphic below or download at the link:

Online Distance Learning Norms for Students

In addition, your child’s teacher may have other norms and guidelines to ensure student safety and privacy for all students.

Meetings for Parents and Legal Guardians

Allen School needs parents and guardians to support our school through important parent groups, such as the PTC (Parent Teacher Club), the School Site Council (often referred to as SSC), and the English Language Advisory Committee (often referred to as ELAC). The site-based groups work with the Principal, staff, and other community members to ensure that community voice is part of the shared decision making process of a public school.

English Learner Advisory Committee (ELAC)

ELAC

Ella B. Allen’s next ELAC Meeting will be held on Monday, November 9th at 3 pm and will be held online. Please email michelle.reza@cvesd.org for the meeting link at least one day prior to access this online meeting.

School Site Council (SSC)
SSC

Allen School’s next SSC Meeting is Monday, November 9th at 3:30 pm and will be held online. Please email michelle.reza@cvesd.org for the meeting link at least one day prior to access this online meeting.

SCHOOL SITE COUNCIL (SSC) is composed of five elected parent/community representatives and five elected staff/teacher representatives. The role of the SSC is to develop, approve, and monitor the School Plan for Student Achievement.

With a few exceptions, meetings are held the second Monday of every month. Until further notice, meetings will be held online. All parents and staff are welcome to attend. Council members serve for two year terms.

Parent Teacher Club (PTC) Meeting

Allen’s PTC meets the second Monday of every month at 6pm. Until further notice, all meetings will be held online. The next PTC meeting is Monday, November 9th at 6 pm. Please also check out the new PTC website to become a member and make a donation: AllenPTC.org

Virtual Family First Friday Meeting

The first Friday of every month is reserved for our Family First Friday, Allen’s version of Coffee with the Principal. Our next Virtual Family First Friday will be on November 6th at 8 am. We encourage parents and legal guardians to join an online meeting with a cup of hot coffee or tea and listen to Mr. Greenwell give an update on the school year. The link will be posted on our blog and in an email shared with parents. You may also email michelle.reza@cvesd.org for the meeting link at least one day prior to access this online meeting.

CVESD Board of Education Meeting

The district’s Board of Education meetings are also being held online and generally occur the second Wednesday of each month. The next CVESD Board of Education meeting is Wednesday, November 18 at 6:00 pm.

To access these public meetings, please click the link here: https://www.cvesd.org/board_of_education/board_meetings

CVESD DAC/DELAC Meeting

District Advisory Council (DAC)

The DAC is composed of parent and staff representatives from each School Site Council. It meets regularly during the school year in open public forum to share information, study instructional issues, approve school planning schedules, and make recommendations to the Board of Education on specific items. District meetings take place once a month, mid-afternoon. Most meetings occur on Tuesdays from 12 – 2 pm, with a parent training beforehand. This is an elected position to serve a one-year term.

District English Learner Advisory Committee (DELAC)

The district will continue to conduct all meetings online until further notice, including all DAC/DELAC meetings. DAC is the District Advisory Committee. DELAC is the District English Learner Advisory Committee. Both of these groups are designed to support and inform parents in a shared communication setting with the district. Parents learn with other parents and district leadership at the DAC/DELAC meetings.

The next DAC/DELAC Meeting will be on November 17th from 12 noon to 2 pm.

Below is a schedule of all DAC/DELAC meetings for the upcoming school year. I recommend all parents download this schedule if they are interested in learning more about theses district meetings.

Election Resources

Our school community encourages all adult citizens to participate in the upcoming election. Please visit https://www.sdvote.com/ to learn about how to ensure your voice is heard in the upcoming election.

Not only is November 3rd Election Day, but it is also MTS Free Ride Day! To help increase access to in-person voting options, all fixed-route MTS and NCTD buses, Trolleys, SPRINTER and COASTER will be free. 

While you can skip the fare on Free Ride Day, face covering are a must! Face coverings (worn over your nose and mouth the entire trip) are required on all MTS and NCTD vehicles.

http://www.sdmts.com

California offers voter registration online, by mail, and in person. Online voter registration is available at RegisterToVote.ca.gov. You can also request and complete a paper voter registration form and mail or hand deliver it to your county elections official to register to vote.

Election Day: November 3, 2020

All adult citizens are encouraged to vote!

Registration Deadlines: Online registration deadline is October 19. By mail registration deadline is showing that its is postmarked by October 19. In person registration deadline is November 3.

Absentee or Permanent by mail ballot: Request by October 27. Return by mail must be postmarked by November 3. Return in person must be received by November 3 at 8 pm. Early voting is available October 5 – November 2, but dates and hours vary. For more info, contact the County Registrar of Voters: https://www.sdvote.com/content/rov/en.html

Fun Fact: Did you know that you can also register and vote on Election Day?

Conditional voter registration is a safety net for Californians who miss the deadline to register to vote or update their voter registration information. Voters can use the conditional voter registration process from the day after the deadline all the way through Election Day. Eligible citizens can go to their county election office, polling place, or vote center to register and vote conditionally. These ballots will be processed once the county elections office has completed the voter registration verification process.

Be well Eagles! We love you and we miss you.

🦅  Allen Eagles: Together, we SOAR!

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