Did you know today is our Principal’s birthday? Be sure to wish Mr. Greenwell a happy birthday when you see him next!
If you did not read the latest Superintendent’s Newsletter Update from Friday, September 25th, please read it here now: Update from Dr. Escobedo
In order to help us plan for the phased return to in-person instruction for students in grades Kindergarten through second grades, please complete the form for each child you have attending Allen Elementary. You can change the language of the form to Spanish by clicking on the arrow on the top right side of the form (Se puede cambiar el idioma del formulario a español haciendo “clic” en la flecha en la parte superior derecha del formulario). Please be sure to complete the form no later than October 9, 2020:
Parent Commitment Form for Learning Environment Options
The proposed reopening will be the focus of the next District Town Hall virtual meeting, now scheduled for 6 pm on Monday, October 5. Please click the link here to access this meeting: Virtual Town Hall
Mr. Greenwell’s Message of the Week
Please watch Mr. Greenwell’s Message of the Week via the short YouTube video below:
If you haven’t done so already, please check out the PTC website at AllenPTC.org to become a member of the PTC and make a donation. Allen’s PTC is a 501(c)(3) organization that supports the school’s educational mission and funding programs and initiatives. The PTC is hosting their annual Ultra Fun Run to support STEAM activities this year (Science, Technology, Engineering, Arts, and Mathematics).
A reminder of our school’s Core Values and Common Courtesies:
Allen School’s Core Values:
Caring • Honesty • Perseverance • Respect • Responsibility
Allen School’s Common Courtesies:
“Please.” • “Thank you.” • “Good morning” or “Good afternoon.” • “I apologize for…” • “Excuse me.”
This week’s Core Value is Responsibility. This week’s Common Courtesy is “Excuse me“.
If you have not yet returned the packet of papers, you may drop it off at the school office between the hours of 8 am and 3 pm, Monday through Friday. If these times do not work for you, please contact the office directly and we will arrange another method for you to turn in these important documents.
A friendly reminder that school starts online for all students at 8:50 am. Attendance and student engagement continue to be tracked and monitored, according to state law and AB 77 and SB 98. Please contact the school office at (619) 479-3662 if your child is having trouble accessing class online.
A Look Ahead:
Monday, October 5 at 6:00 pm – District Virtual Town Hall
Monday, October 12 at 3:00 pm – ELAC Meeting
Monday, October 12 at 3:30 pm – SSC Meeting
Monday, October 12 at 6:00 pm – PTC Meeting
Tuesday, October 13 at 12 noon – DAC/DELAC Meeting
Wednesday, October 14 at 6:00 pm – CVESD Board of Education Meeting
Thursday, October 15 (time varies) – PTC Ultra Fun Run
Fun Run theme: Full STEAM Ahead to support Science, Technology, Engineering, Art, and Mathematics activities this year
October 15 – 23 Parent-Teacher Conferences
- Please note the absence of a Fall Break in the school calendar this year.
Virtual Town Hall
The Chula Vista Elementary School District will hold a Virtual Town Hall meeting at 6 pm on Monday, October 5. Join us to hear more about plans for a proposed phased reopening of schools to in-person instruction. The time and date of the meeting were moved up in response to parent and staff feedback, and to accommodate the inclusion of two medical professionals with extensive experience and knowledge of the health and care environment, especially in regard to our local community. Superintendent Francisco Escobedo, Ed.D., will be joined by Jeannette Aldous, M.D., and Shaila Serpas, M.D., in this informational and educational presentation.
Dr. Aldous is the Clinical Director of Infectious Disease at San Ysidro Health. She was awarded the “Live Well San Diego Public Health Champion” award for the Individual category, which honors an individual who has made outstanding contributions to the prevention of disease or injury, and/or the promotion of health, in the San Diego County community.
Dr. Aldous has more than 10 years of experience in public health and gives a valuable community provider perspective as an expert in infectious diseases. She has an impressive resume that includes local, state, and international public health experience, especially in infectious disease treatment and prevention.
Dr. Serpas has a passion for obstetrics and adolescent health, working to continually enhance residency curriculum as associate director of Scripps Family Medicine Residency Program. She was instrumental in establishing and maintaining three school-based adolescent clinics as core residency teaching sites. Since 1994, she has provided care in federally-qualified health centers. Dr. Serpas completed her Master of Public Health through the University of California, Berkeley, School of Public Health.
Dr. Serpas partners with Scripps residents to implement community-based research projects, school-based programs, and advocacy activities. Her clinical interests include reducing health disparities in the areas of childhood obesity, lactation, and migrant health and improving access to healthy environments.
To access the meeting at 6 pm on Monday, please click on the link below:
Click here to access the Virtual Town Hall on October 5th
The CVESD Caring Crew and YOU!
We would like to remind our entire community that following the four pillars of health can prevent the spread of COVID-19. As we prepare for the eventual return of some students to campus in phases, our District and school will be enforcing the four core principles (also known as four pillars) for the prevention of COVID-19. These include: 1) Daily Health Screenings, 2) Mask Wearing, 3) Physical Distancing, and 4) Frequent Hand Washing.
Please speak to your children about the importance of following these four core principles.
We would like to prepare students for the eventual return to campus once it is safe to do so. In the spirit of this, we are re-sharing the YouTube video link shared in August, Safety Starts at Home. Please watch this video with your children as part of your conversation with them about the four core principles. Thank you for your support.
PTC Ultra Fun Run: Full STEAM Ahead!
Keep up the great work getting those pledges, Allen Elementary School families!
The number of students registering and sending out the pledge emails and texts to family and friends continues to grow! Many students continue to increase their Pledge Requests to earn new prizes. Way to go!
Parents, remember to log the minutes run or walked DAILY into the student/parent portal – “Enter Minutes Run”.
Be sure to be on the look out for each day’s “assignment”!
While you have until the end of our fundraiser to raise money and qualify for the various prizes, PTC will continue to give out fun BONUS PRIZES for sending Pledge Emails and Text Messages.
If you have not done so already, please register here: www.ultrafunrun.com
Enter the Student Access Code: ALLEN
Below is a copy of the parent/prize letter full of important registration information and prize opportunities.
We look forward to an incredible turn out and thank you for making a difference in the daily lives of our students. Remember, the funds raised from this main school fundraiser will provide hands-on learning experiences in STEAM (Science, Technology, Engineering, Art, and Mathematics).
Yearbooks from 2019-2020
The school office has a few extra copies of the 2019-2020 school yearbook for sale. Please contact the school office at (619) 479-3662 to arrange a time to pick one up. Yearbooks from last year are $20 and are available on a first-come, first-served basis. We will sell them until we run out. Please bring exact cash.
Family Handbook 2020-2021
To download the updated Family Handbook (Distance Learning Edition) for the 2020-2021 School Year, please click on this link:
School Meals Program
Meal distribution will occur every Monday from 12:00 pm – 2:00 pm for all students. Pick up the 5 days worth of meals at the front of the school. Please drive to the front of the school, open your trunk, and be prepared to carry meals from our CNS staff to your car.
Would you like your child to eat school meals this year? The school encourages all families who may need assistance to apply for free and reduced meals via the district website. These forms must be completed again every year, so please do not wait to fill them out! Find the forms and information at the district link here:
If you are unsure if your family needs to fill out this application, please contact our school office at (619) 479-3662 between 8 am and 3 pm.
Waiver to Borrow a Laptop
All students must have both reliable internet access and a computer or mobile device (such as a tablet) for required online learning. Families needing to borrow a district laptop must fill out the waiver online first. Families are responsible for the cost of repair or replacement to any district laptop. For families that have completed waivers, we will put you on the list and notify you when a laptop is ready. Laptops will be prepared for families on a first-come, first served basis.
Click here to complete the DISTRICT LAPTOP waiver.
Waiver to Borrow a Wifi Hot Spot
Please know that the district currently has a waitlist for wifi hot spot devices. Some devices have arrived, and more are on their way. We will do our very best to support your family and provide a wifi hot spot to families needing this in order for their student to learn.
In light of this limited supply, the school still needs to know if your family needs a wifi hot spot device. Families needing to borrow a wifi hot spot device must fill out the waiver online first. Again, we currently have a waitlist for wifi hot spots and these devices are intended for students that cannot access learning online. This device does NOT boost existing internet service. It provides basic internet service for families without internet service. Please complete the waiver as soon as possible and please wait until someone from our school contacts you to pick up the device.
Click here to complete the WIFI HOT SPOT waiver.
School Expectations for Online Learning
Parents and families, Allen School needs your help to ensure success this year for our students. The students and staff at Ella B. Allen Elementary School believe that a safe and positive online environment is important to a child’s learning in the digital classroom. To provide such an environment, Allen Elementary School has established the following online norms and guidelines:
Students should be ready to learn when the school day starts. This means your child should be “school-ready” and prepared for a day of learning at 8:50 am. Attendance and participation in classes will be monitored by staff, as is required by AB 77. We recommend that your child is dressed and has eaten breakfast so that learning may start when the school day starts. A computer and reliable internet connection and/or other materials such as paper, pencils, crayons or markers, books, and workbooks may be necessary to support your child’s work that day. If you need a district-provided laptop or wifi hot spot device in order for your child to learn, please inform the school office at (619) 479-3662.
Check for updates from your child’s teacher via Class Dojo or email. Two-way communication is important for your child’s success. Teachers will share schedules and ways to access lessons and activities. Please ensure the school’s office has the most up-to-date phone number and email address for your family. Please also check the school blog: https://allenelementary.org/.
Updates are usually posted on Sundays.
Create a working schedule for your household that supports academic time. You may need to ask others in the house to be mindful of a child’s learning. You may need to re-arrange some furniture or ask other members of the household to use quiet voices. If possible, please do not have students working in a bedroom. Some parents have expressed that having a headset or earpods with a microphone helps their child interact with focus in the live sessions.
Be healthy during distance learning. Take breaks throughout the day for movement. Students should drink water, eat a nutritious snack, use the bathroom, and stretch at breaks, as well as eat lunch at lunch time. Promote physical activity and health. Provide time for your child to do activities that are “off screen.”
Respect the privacy and learning of others. Students and guardians/parents should not record (neither video, nor audio) or take photos/screenshots of live sessions or of others in distance learning. Online tools, such as video chats and messages, should only be used as directed by teachers and staff.
See the helpful graphic below or download at the link:
In addition, your child’s teacher may have other norms and guidelines to ensure student safety and privacy for all students.
Verification of Residency (VOR) Process
Verification of Residency can be completed online or in person via an appointment with the school office. Information on this process is available here:
LINK for the Residency Verification Process
Please contact the office with pressing questions regarding this year’s Residency Verification at (619) 479-3662.
Meetings for Parents and Legal Guardians
Allen School needs parents and guardians to support our school through important parent groups, such as the PTC (Parent Teacher Club), the School Site Council (often referred to as SSC), and the English Language Advisory Committee (often referred to as ELAC). The site-based groups work with the Principal, staff, and other community members to ensure that community voice is part of the shared decision making process of a public school.
English Learner Advisory Committee (ELAC)
Ella B. Allen’s next ELAC Meeting will be held on Monday, October 12th at 3 pm and will be held online. Please email email@example.com for the meeting link at least one day prior to access this online meeting.
School Site Council (SSC)
Allen School’s next SSC Meeting is Monday, October 12th at 3:30 pm and will be held online. Public elections for SSC Chair, Vice-Chair, Secretary, and Parlimentarian will be held at this meeting. Please email firstname.lastname@example.org for the meeting link at least one day prior to access this online meeting.
SCHOOL SITE COUNCIL (SSC) is composed of five elected parent/community representatives and five elected staff/teacher representatives. The role of the SSC is to develop, approve, and monitor the School Plan for Student Achievement.
With a few exceptions, meetings are held the second Monday of every month. Until further notice, meetings will be held online. All parents and staff are welcome to attend. Council members serve for two year terms.
Parent Teacher Club (PTC) Meeting
Allen’s PTC meets the second Monday of every month at 6pm. Until further notice, all meetings will be held online. The next PTC meeting is Monday, October 12th at 6 pm. Please also check out the new PTC website to become a member and make a donation: AllenPTC.org
Virtual Family First Friday Meeting
The first Friday of every month is reserved for our Family First Friday, Allen’s version of Coffee with the Principal. Thank you to everyone who attended our Virtual Family First Friday on Friday, October 2nd. Our next Virtual Family First Friday will be on November 6th at 8 am. We encourage parents and legal guardians to join an online meeting with a cup of hot coffee or tea and listen to Mr. Greenwell give an update on the school year. The link will be posted on our blog and in an email shared with parents. You may also email email@example.com for the meeting link at least one day prior to access this online meeting.
CVESD Board of Education Meeting
The district’s Board of Education meetings are also being held online and generally occur the second Wednesday of each month. The next CVESD Board of Education meeting is Wednesday, October 14 at 6:00 pm.
To access these public meetings, please click the link here: https://www.cvesd.org/board_of_education/board_meetings
CVESD DAC/DELAC Meeting
District Advisory Council (DAC)
The DAC is composed of parent and staff representatives from each School Site Council. It meets regularly during the school year in open public forum to share information, study instructional issues, approve school planning schedules, and make recommendations to the Board of Education on specific items. District meetings take place once a month, mid-afternoon. Most meetings occur on Tuesdays from 12 – 2 pm, with a parent training beforehand. This is an elected position to serve a one-year term.
District English Learner Advisory Committee (DELAC)
The district will continue to conduct all meetings online until further notice, including all DAC/DELAC meetings. DAC is the District Advisory Committee. DELAC is the District English Learner Advisory Committee. Both of these groups are designed to support and inform parents in a shared communication setting with the district. Parents learn with other parents and district leadership at the DAC/DELAC meetings.
The next DAC/DELAC Meeting will be on October 13th from 12 noon to 2 pm.
Below is a schedule of all DAC/DELAC meetings for the upcoming school year. I recommend all parents download this schedule if they are interested in learning more about theses district meetings.
Our school community encourages all adult citizens to participate in the upcoming election. Please visit https://www.sdvote.com/ to learn about how to ensure your voice is heard in the upcoming election.
California offers voter registration online, by mail, and in person. Online voter registration is available at RegisterToVote.ca.gov. You can also request and complete a paper voter registration form and mail or hand deliver it to your county elections official to register to vote.
Election Day: November 3, 2020
Registration Deadlines: Online registration deadline is October 19. By mail registration deadline is showing that its is postmarked by October 19. In person registration deadline is November 3.
Absentee or Permanent by mail ballot: Request by October 27. Return by mail must be postmarked by November 3. Return in person must be received by November 3 at 8 pm. Early voting is available October 5 – November 2, but dates and hours vary. For more info, contact the County Registrar of Voters: https://www.sdvote.com/content/rov/en.html
Fun Fact: Did you know that you can also register and vote on Election Day?
Conditional voter registration is a safety net for Californians who miss the deadline to register to vote or update their voter registration information. Voters can use the conditional voter registration process from the day after the deadline all the way through Election Day. Eligible citizens can go to their county election office, polling place, or vote center to register and vote conditionally. These ballots will be processed once the county elections office has completed the voter registration verification process.
Be well Eagles! We love you and we miss you.